Executive Assistant-REMOTE-CANADA

Req ID :   297240

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Executive Assistant-REMOTE-CANADA to join our team in Halifax, Nova Scotia (CA-NS), Canada (CA).

What you'll be doing :

You will be supporting 2 SVP’s as follows.

Calendar Management :

Coordinate and manage SVP schedule, ensuring effective time utilization and prioritizing key appointments, meetings and 1 : 1s with direct reports.

Communication :

Act as a liaison between the SVP and internal / external stakeholders, calls, and correspondence with professionalism and confidentiality.

Travel Arrangements :

Organize complex international travel itineraries, including flights, accommodations, and ground transportation in line with company policies.

Meeting Coordination :

Book meeting rooms / venues, prepare agendas, presentations, actions, collate relevant materials, and ensure seamless execution and follow up of meetings. Follow up on action items and deadlines.

Task Prioritization :

Identify and prioritize tasks to streamline the SVP’s workflow, ensuring deadlines are met and goals are achieved.

Confidentiality :

Handle sensitive information with the utmost discretion and maintain confidentiality on all matters related to the SVP's office.

Document Preparation :

Draft and edit reports, presentations, and other documents as required, review as needed and share as required.

Expense support :

Process executives’ expenses and manage direct report expenses process.

Ad hoc Support :

Provide support on special projects, initiatives, events, conferences, type minutes when required and support on any additional tasks assigned by the SVPs.

Note : This role may require occasional flexibility in working hours to accommodate the SVP's schedule and international time zones and Leadership diaries.

What experience you'll bring :

Proven experience as an executive assistant in a similar fast paced organization.

Fluency in English is essential and fluency in Japanese would be preferred (not a must, though).

Exceptional organizational and multitasking skills.

Ability to interface and communicate with executive and senior management across all business functions.

Strong written and verbal communication skills.

Capable of working under pressure and using own initiative with minimal supervision.

Proficiency in Microsoft Office suite, Excel, PowerPoint, and other relevant tools Personal Attributes :

Professionalism and discretion in handling confidential information.

Excellent interpersonal skills and the ability to work with diverse teams.

Proactive and solution-oriented mindset.

High level of adaptability, problem solving and resilience.

Emotionally intelligent and culturally aware

About NTT DATA

NTT DATA is a $30 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at  us.nttdata.com

NTT DATA is an equal opportunity employer and considers all applicants without regarding to race, color, religion, citizenship, national origin, ancestry, age, sex, sexual orientation, gender identity, genetic information, physical or mental disability, veteran or marital status, or any other characteristic protected by law. We are committed to creating a diverse and inclusive environment for all employees. If you need assistance or an accommodation due to a disability, please inform your recruiter so that we may connect you with the appropriate team.