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Full-time Registrar

Full-time Registrar

Algonquin CollegeOttawa Campus
30+ days ago
Salary
CA$146,373.00–CA$195,162.00 yearly
Job type
  • Full-time
Job description

Please Note : If you are a current Algonquin College employee, apply to this job via the Workday application.

Department : Student Services

Position Type :

Full-Time Administrative

Salary Range :

146,373.00-$195,162.00-Annual

Sc heduled Weekly Hours :

36.25

Anticipated Start Date :

November 18, 2024

Length of Contract : N / A

Posting Information

This job posting is now accepting applications from all qualified individuals.

Posting Closing Date :

October 15, 2024

Please note : jobs are posted until 11 : 59 pm on the job closing date.

Job Description :

Join our awesome team! Algonquin College is proud to be a National Capital Region Top 25 Employer. Along with a highly competitive salary compared to other colleges in the region, we offer substantial value through benefits, pension, leaves, and working conditions. Did you know we offer a Defined Benefit Pension Plan (CAAT), generous vacation, parental leave top-up, ongoing professional development, and tuition assistance? Explore more of our amazing benefits . Join us in transforming hopes and dreams into lifelong success—apply today!

As a strategic subject-matter expert and contributor to college-wide planning and policy development, the Registrar leads the strategic direction of the Registrar’s Office. This includes management of 70 full-time employees, 30 part-time, and multiple project-specific contract employees who, in turn, serve a student population of 20,000+ full-time and 40,000+ part-time registrations.

The Registrar has a strategic oversight of and significant accountability for activities that directly impact organizational financial viability, program quality, organizational integrity, government compliance and associated funding, reputation and client experience. It is a position of high volume and high stress activity. The annual College budget, government performance measures, and program quality are directly impacted by Registrar’s oversight.

The Registrar critically and strategically interprets and administers academic and administrative policy in an equitable and consistent manner with consideration of precedence and impacts of applicable legislation. As a key participant in strategic enrolment planning at the college level, the Registrar directs admissions, scheduling, strategic fee setting, assessment and collection, registration, student records and program / course records management for all academic activity; also directs client services including the delivery of Contact Centre, online and in-person services for the purposes of providing program, course and general information; is accountable for the timely and accurate reporting of application, registration, enrolment, financial aid, and other information to the College community and to the Ministry of Colleges and Universities; and is responsible for the integrity of annual external audits on enrolment, funding and financial aid, to maximize funding opportunities.

The Registrar has a critical role in the College’s strategic enrolment planning and management including reporting, data analysis, evaluation of tactics and strategies, as well as oversight of the processes that enable admission and persistence.

The Registrar is responsible for the certification of graduates and for the planning, organization, multi-campus coordination and execution of the annual Convocation Ceremonies (Spring and Fall) for 10,000 graduates annually.

As Director of the Department serving as the client’s first point-of-contact with the College, the Registrar is responsible for the initial formation of the client’s relationship with the College.

Overview of Responsibilities :

Provides leadership within the Registrar’s Office and serves as the primary liaison for the Office of the Registrar with the College Leadership Team, the Executive Team, cross-college committees and with the Students’ Association;

Provides regular detailed presentations including analysis and recommendations to the College Leadership Team, the Executive Team, the Board of Governors and the Students’ Association;

Ensures equity and consistency in the administration of provincial and College administrative and academic policies;

Ensures the effective and efficient administration of Financial Aid and Student Awards operations and services including the delivery of Financial Assistance in compliance with Ministry requirements and all applicable legislation, administration of internal and external grants and bursaries and adherence to tuition set-aside guidelines and administration;

Protection of privacy and the security of personal information;

Ensures that the Algonquin College Executive Team is apprised of changes in Ministry policy regarding admission, fees, audit and certification;

Directs and facilitates the development and implementation of new policies, procedures, and processes;

Provides leadership to the ongoing application of continuous improvement principles to the work processes of the Registrar’s Office;

Leadership role in the development and implementation of strategic enrolment management strategies with direct accountability to the Senior Vice President, Academic and Vice President, Student Services on related initiatives, reporting and recommendations that directly impact College enrolment and sustainability. Collaborates with key stakeholders to establish enrolment and service targets, processes and growth and retention strategies;

Other duties as assigned.

The Registrar is ultimately responsible for the delivery of all registration services to approximately 65,000 applicants annually, 19,000 full-time students each term, and 40,000+ registrations in part-time studies each year. More than 250 programs are active within the College, with a complex mix of student populations and funding sources.

Required Qualifications :

Graduate Degree in Social Sciences or related fields and / or equivalent;

Minimum of 11 years of related experience in a role with increased responsibility and a minimum of 8 years in leadership role(s) with people management experience;

Understanding of the College’s range of activities and programs, the Ontario postsecondary environment, and the intersection between the College and the postsecondary landscape;

Given the continuous interaction with diverse internal and external clients inherent in this position, client service, conflict resolution and negotiation skills are critical;

Large budget management and related financial experience, certification and / or analysisan asset;

Demonstratedskillin leadership, team building and delegation; and evidence of leading authentically,withhighemotionalintelligence,andpassionatecommitmenttothe organizational vision;

Exemplary communication skills (verbal and non-verbal) to effectively engage with internal and external stakeholders. Demonstrated strength in writtenrequired. Accountabilityfor the accuracy and integrity of information systems and outcomes;knowledge of enterprise;​

Leadership within a unionized environment and on complex, multi-stakeholder initiatives, divisions or projects;

Enterprise resource planning (systems)knowledge and experience in emergent technologies;

Demonstrated experiencesuccessfullyleading services for diverse student populations, including international students.

  • This position is paid at Payband 15
  • Vacancy is for P00337

This position may be eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy . (subject to change).

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.