Administrative Assistant and Travel Coordinator

What We Offer

Join a market-leading, fast-growing global organization, combining the agility of a software business with the scale and stability of a FTSE 100 group.

• A base salary range of $65k-75k depending on candidate experience
• Extended health benefits, including allowances for family and wellness expenses
• 4 weeks paid Vacation and 2 weeks paid Personal Leave (i.e. Sick / Carer's Leave)
• RRSP matching
• Subsidized gym membership
• Opportunities for professional development and progression
• A team first culture and the chance to work within the mining technology industry

About The Opportunity

We are currently searching for an Administrative Assistant & Travel Coordinator to join our Vancouver team. In this role you will provide administrative support across the Americas region, whilst also maintaining the Micromine Vancouver office.

Reporting directly to the VP of Finance – Americas, your key responsibilities will include:

• Acting as the first point of contact for visitors, both in person and via telephone.
• Coordinate and book all travel for arrangements for staff in the Amercia's region
• Own the Purchase Order process, including submissions, billings and monthly reporting
• Ensuring the office environment is presentable and optimized for maximum productivity, including coordinating office supplies.
• Helping with finance administration, including verifying expense reports and other ad hoc duties as required.
• Arranging domestic and international couriers / shipping, including the completion of customs paperwork.
• Providing general catering support for events, such as team events and training.
• Supporting employee onboarding and offboarding processes

About You

You will have a minimum of 3 years of experience in office administration within a corporate environment.

Other key skills, experience, and qualifications:

• Experienced booking corporate travel arrangements
• Fluent in both Spanish and English
• Proficiency with the Microsoft suite of applications
• Experience with AP/AR
• Excellent communication skills, both verbal and written
• A proactive, adaptable and intuitive decision maker
• Detail oriented, organized and able to multi task
• Certificate IV I Business Administration is a bonus
• Bookkeeping experience is a bonus
• Experience working in a fast paced environment, preferably the software/Saas industry