Maintenance Planning Supervisor

8760BR

Maintenance Planning Supervisor

Job Posting

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Maintenance Planning Supervisor with Parks and Recreation .

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values.

We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous / Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons.

Applicants are encouraged to self-identify on their electronic application.

The Maintenance Planning Supervisor will possess a good understanding and appreciation of Parks & Recreation assets and infrastructure with an ability to verify, collect and amend data sets to submit findings and provide detailed assessments along with recommendations to stakeholders.

The Maintenance Planning Supervisoris a key member of the Parks & Recreation team that will act as a front-line representative of the business unit to the general public by responding to service requests and creating work orders.

The Maintenance Planning Supervisor will demonstrate technical expertise, creativity and sound judgment in assuming a lead role in a pro-active approach to preventative and planned maintenance.

DUTIES AND RESPONSIBILITIES

• Responsible to collaboratively work with Superintendents, Supervisors, and Contract Supervisors in the coordination of quality service delivery for HRM’s Parks outdoor infrastructure through condition / site assessments, inventory and data collection
• Identifies and communicates Municipal and third-party asset defects and failures; prioritizes deficiencies in the interest of public safety and for the planning and scheduling of work activities
• Conducts routine park patrols and provides associated follow-up activities to help extend the life and investment of public infrastructure
• Performs inspections and condition assessments; applies deficiency rating and service standard; provides measurements / estimates and descriptive notes to submit work orders;

reports annually on state of infrastructure within span of control

• Ensures a healthy safe working environment following the guidelines set-out in the HRM’s Occupational Health and Safety policy manual and Provincial Safety regulations established by the NS Department of Labour & Advanced Education
• Responsible for responding to customer service inquiries related to the installation, operation, maintenance, and repair of parks infrastructure;

examples include : sport field / ball diamond maintenance, drainage, crass cutting, encroachments etc.)

• Provides public relations and education to general public and business regarding Parks services and procedures
• Geo-location and / or siting of assets of parks with the collection of related data attributes
• Collaborates with GIS and the Asset Control departments in the inventory of assets and the development of data layers and attributes to support a preventative maintenance program
• Maintains currency and completeness of asset inventory
• Provides relief to Supervisors during vacations or secondments; participates in the rotational call list duty, including calling in staff and assigning work.

Duties would include the direction, supervision, interpretation of the collective agreement, discipline, performance management and coordination of activities of staff

• Participates in managerial discussions on formulation of policy, procedure and business processes in maintenance planning as well as decisions regarding budget allocation
• Responsible to be aware of all authorized Park activities
• Responsible to monitor and inspect municipal parks and open space and report deficiencies and other related activities that require action
• Investigates and takes appropriate action on unauthorized occupation or encroachments in HRM parks
• Maintains accurate records of calls made and work performed; investigates claims, prepares reports and may be required to represent HRM in legal proceedings
• Performs routine monitoring of service standard compliance on contracted services and Community Partnerships; reports defects / non-compliance in the form of service requests to contract supervisors
• Provides support for business and corporate initiatives as required
• Remains current in technology, legislation and best practices related to this position
• Makes minor repairs when required to temporarily mitigate hazard
• Performs other related duties as assigned

QUALIFICATIONS

Education & Experience :

• Certified Engineering Technologist (CET) or related field of study (a combination of education and experience may be considered)
• At least one year of experience in a Parks setting, specifically in the maintenance and administration of Municipal assets
• Sound technical skills and knowledge of HRM’s enterprise systems and standard software applications (Hansen, CityWorks, SAP, GIS, Microsoft Office and Microsoft Outlook)
• Valid Nova Scotia driver’s license (driver's abstract required)

Technical / Job Specific Knowledge and Abilities :

• Demonstrated administrative and organizational skills
• Excellent oral and written communication skill
• Ability to plan, organize and prioritize work
• Proven ability to demonstrate leadership, excellent interpersonal skills
• Demonstrated analytical skills
• Ability to work within a team environment of highly dedicated professionals
• Experience in dealing with the public, media and stakeholders
• Knowledge of maintenance planning programs
• Knowledge of work order scheduling and tracking processes
• Knowledge of project (construction) management principles and practices

Security Clearance Requirements : Applicants may be required to complete an employment security screening check.

Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge.

Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.

Competencies : Values and Ethics, Organizational Awareness, Customer Service, Communication, Valuing Diversity, Teamwork and Cooperation, Analytical Thinking

WORK STATUS : Normal working hours are from 8 : 30 a.m. to 4 : 30 p.m., Monday to Friday. During the construction season, there may a requirement for project related overtime.

SALARY : NU05 on the non-union salary scale; ($61,360.00 - $84,370.00.

WORK LOCATION : 11 Turner Drive, Dartmouth

CLOSING DATE : Applications will be received up to 11 : 59pm on M ay 21, 2024.

Please note : We thank all applicants for their interest in this position. Only those applicants selected for interview / testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Position #78639895)

Maintenance Planning Supervisor Halifax Regional Municipality