Production Coordinator

A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.

YOUR TEAM

You'll be joining the Production Management team within the Center of Expertise, a department with over 200 multidisciplinary experts. The Production Management team, composed of Production Coordinators and Content Project Managers, brings the many ideas imagined in our concepts to life by ensuring the smooth flow of Moment Factory's visual productions, both creatively and technically.

This position is dedicated to the projects of the Music team, which rethinks the concert or artist experience through multimedia. It's an opportunity to collaborate with major internationally renowned artists in a dynamic and constantly evolving field.

YOUR MISSION

In this role with the Music team, you will support the Producers, Project Managers, and the entire project and content production team, working exclusively on this business unit's mandates.

Your primary mission will be to coordinate the work of the various talents and experts involved in the project. With a global overview of all production activities, you will bridge the gap between project leadership, internal technical experts and artists, and external collaborators, to ensure the smooth progress of the different stages of the production schedule. You will work closely with content project managers and the technical team to implement the established production strategy.

Additionally, you will handle the administrative follow-up of projects from conception to operation, including logistics, documentation, budget tracking, writing and updating various documents, communication, and liaison between all stakeholders, etc.

ROLES AND RESPONSIBILITIES

Production Coordination Component

• Coordinate and facilitate communication between project leadership and assigned creative and technical experts by organizing meetings, taking notes, and managing information.
• Plan and organize activities and other meetings related to project implementation.
• Be responsible for managing and ensuring adherence to the production schedule established by the Content or Interactive Project Manager for a given project.
• Track the allocated hours for different production tasks and ensure that the time planned for each task is respected.
• Communicate any elements that may affect the schedule or budget to the Project Manager and / or Multimedia Director.
• Organize viewing, quality control, prototyping, or user experience (UX) testing.
• Ensure the smooth progress of production by preparing the necessary elements for each stakeholder involved and by monitoring creative iterations (presentations, production templates, audio material, assets, templates, 3D models, etc.).
• Follow up on activities between experts on a project from conception to integration (employees, suppliers, collaborators, freelancers, and stakeholders).
• Manage the purchase of royalty-free images.
• Be responsible for the folder structure and adherence to file naming conventions for your project.
• Participate in the on-site integrations of the project.
• Be responsible for the delivery of approval files and final files.
• Work with Multimedia Directors, Designers, and Technicians to ensure synergy between the environment, its content, and the technology used.
• Ensure project wrap-up tasks as needed : data and file archiving, post-mortem, collecting graphic elements for the internal bank, and information necessary for project communication.
• Participate in finding solutions in case of problems.

Administrative and Logistics Component

Developing Expertise in Creative Production Coordination

Coordination within the Production Management Team of the Center of Expertise

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