Executive Assistant to Chief Strategy & Innovation Officer

Job Description

Executive Assistant will provide organizational support to the Chief Strategy and Innovation Officer for RBC Capital Markets. The role also includes managing the weekly Capital Markets Operating Committee meeting, coordinating high impact employee events and executive level meetings.

What will you do?

• Maintain schedule/calendar of key activities for Chief Strategy and Innovation Officer and ensure key business critical dates are met. Prioritize and triage as needed.
• Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers, distributing materials and summarizing meeting notes.
• Work with the Leadership Team to proactively identify required needs, conflicts and materials.
• Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations, inclusive of topics, and submission and presentation dates.
• Exhibit initiative and “follow-through” to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so.
• Communicate on a timely basis the status of key deliverables as appropriate.
• Complete administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.
• Prepare, track and manage expense reports via expense reporting system.
• Review, email requests for approval (e.g.: meeting materials, reports, etc.) on a daily basis.
• Maintain an organized filing system, both digitally and with paper documents.
• Coordinate with building management on real estate needs, manage security cards for the team.
• Update Vacation and Absence records.
• Arrange new employee onboarding and departure.
• Participate in performing tasks on “special projects” as requested.

What you need to succeed?

• Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives.
• Strong verbal and written communication skills both internally/externally.
• Proactive, solutions-oriented mindset and anticipate needs without being asked.
• Ability to partner effectively with key stakeholders and build strong collaborative relationships.
• Demonstrate ownership and execution of primary responsibilities.
• Outstanding time management skills, diplomacy, and positive can-do attitude.
• Ability to maintain consistent and high levels of performance.
• Enjoys working in a time-sensitive, fast-paced environment.
• Capable of multi-tasking across projects and flex when needed.
• Experience working on highly confidential projects with appropriate discretion and sensitivity.
• Strong working knowledge of Word, Excel, PowerPoint and Outlook.
• Experience working in Capital Markets industry is preferred.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to do challenging work.
• Flexible work/life balance options.

Pay Range

The expected pay range for this position is: $75,000.00 - $100,000.00

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging, and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.