administrative assistant

Tasks

• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Word
• Accounting software
• MS Office
• Quick Books
• Simply Accounting
• Adobe Acrobat Reader

Technical terminology

• Financial
• Business

Area of specialization

• Correspondence
• Financial statements

Security and safety

• Bondable

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Adaptability
• Quick learner

Screening questions

• Do you live near the job location?

Other benefits

• Free parking available
• Other benefits
• Paid time off (volunteering or personal days)