Talent.com
Finance & Operations Coordinator

Finance & Operations Coordinator

Ammolite TechnologyVictoria, BC, Canada
2 days ago
Job type
  • Full-time
Job description

Finance & Operations Coordinator

Ammolite Technology - Victoria, BC (In-Office Position)

About Us :

Ammolite Technology is a growing IT managed service provider serving small to medium-sized businesses across Western Canada. As we continue to grow we are looking to add a Finance & Operations Coordinator to our team.

Role Overview :

We're seeking a detail-oriented Finance & Operations Coordinator to join our dynamic team in Victoria, BC. This role is crucial in maintaining smooth financial operations and supporting our company's growth through effective administrative coordination and sales support.

Key Responsibilities :

Financial Operations :

  • Manage accounts receivable and accounts payable processes
  • Handle client invoicing and maintain accurate financial records
  • Address client billing inquiries and coordinate with sales and technical delivery teams to provide timely, accurate responses
  • Support month-end closing procedures
  • Maintain organized documentation and financial records in QuickBooks

Operations & Sales Support :

  • Collaborate with sales and technical teams to research and prepare detailed client quotes
  • Source pricing options from multiple distribution partners to create competitive proposals
  • Prepare various pricing scenarios and options for client consideration
  • Process and track orders with distribution partners
  • Maintain strong relationships with vendors and distribution partners
  • Research new products and pricing options to support sales initiatives
  • Track and manage equipment delivery timelines
  • Assist in coordinating logistics for client deployments

    • Administrative :

  • Provide regular financial and operations / logistics updates to leadership team
  • Assist in streamlining operational processes and implementing efficiency improvements
  • Coordinate cross-departmental communication to ensure smooth project delivery
  • Document and maintain standard operating procedures for procurement processes

    • Required Qualifications :

  • 3+ years of experience in administrative roles with focus on AR / AP
  • Proficiency in QuickBooks
  • Strong attention to detail and excellent organizational skills
  • Advanced Excel skills and proficiency in Microsoft Office suite
  • Outstanding communication and interpersonal abilities
  • Ability to maintain confidentiality and handle sensitive financial information
  • Experience in technology or professional services industry is an asset
  • Strong customer service mindset with ability to handle billing inquiries professionally
  • Experience in preparing quotes and working with vendors preferred

    • Work Location & Schedule :

  • Based in our Victoria, BC office
  • Primarily in-office position with some work-from-home flexibility
  • Full-time, Monday to Friday

    • What We Offer :

  • Opportunity to grow with a dynamic, expanding technology company
  • Collaborative and supportive work environment
  • Professional development opportunities
  • Competitive compensation package
  • Being part of a company that values innovation and excellence
  • Flexible work arrangements with some work-from-home options

    • Our Ideal Candidate :

    You're a self-starter who thrives in a fast-paced environment, has exceptional organizational skills, and can manage multiple priorities effectively. You understand the importance of accurate financial processes and take pride in maintaining high standards of work quality. Your strong communication skills enable you to effectively coordinate between different teams, vendors, and clients while providing excellent customer service. You enjoy the challenge of finding the best solutions and pricing options to meet client needs.

    Create a job alert for this search

    Finance Coordinator • Victoria, BC, Canada