YneT Building Administrator

Job Posting

Tk’emlúps te Secwépemc (TteS) is a fast‑growing vibrant organization committed to the development and progress of its Band Members and Community. As such, TteS invites applications from qualified, highly motivated, and dynamic individuals to fill the following position.

Position Title

YneT Building Administrator

Department

TteS Housing Department

Supervisor

TteS Housing Manager

Terms

Full‑time, Permanent (externally funded)

Reference #

2026‑010

Purpose of Position

The Building Administrator intends to interact with TteS tenants for rental information and records as well as provide opportunities and services to tenants as appropriate. This position will communicate with tenants, create and update rental agreements, and coordinate with the maintenance officer for buildings and townhomes upkeep, maintenance, and renovations on rental units. The role works in alignment with TteS Housing Policy and the BCH Operating Agreement for the duration of the lease.

Duties and Responsibilities

• Coordinates day‑to‑day tenant relations and associated activities for the TteS social housing units and ensures alignment with TteS values. (90%)
• Act as a liaison between tenants, external stakeholders (e.g., rental applicants), and other community resources.
• Advise tenants on options and expectations concerning conflict resolution, breaches of tenancy agreements, and other tenancy-related issues.
• Works with the Finance department to facilitate rent billing, rent collection, and internal credit checks.
• Maintains files, lists, and reports both hard copy and in a computer database.
• Collaborates with the Maintenance Officer.
• Contacts tenants to gather and verify information to establish suitable payment arrangements of rent in coordination with the Finance Department.
• Reconciles balance sheet accounts regarding maintenance and payments on rent / arrears.
• Meet with tenants, where required, to ensure accuracy of their statements.
• Assists other TteS departments in carrying out their duties and functions for authorized work to be done on the units or surrounding property as required.
• Keeps proper records of each tenant communication and provides information to the TteS Housing Manager on a weekly basis.
• Encourages tenants to participate in community activities and workshops.
• Responds to all TteS social housing clients and prospective applicants by referring them to the appropriate TteS department and / or authority.
• Coordinates tenant selection and the eviction process when required.
• Informs tenants of new changes to any TteS on‑reserve housing policy, rental agreement, inspections, or any other responsibilities.
• Maintains copies of TteS housing communication with tenants electronically and physically.
• Provides notices to tenants of new policies, home‑maintenance tips, and other information that may be required by the Housing Department from time to time.
• Maintains a cooperative relationship with all community resources, agencies, landlords, and other housing societies / groups.
• Ensures the tenant understands the guidelines in the tenant agreement.
• Coordinates unit inspections annually, quarterly during probationary periods, and at move‑in and move‑out time.
• Responds to tenant complaints or concerns when requested by the Housing Manager.
• Is available to respond to emergency situations regarding tenants during business hours.
• Refers the TteS social housing clients to the appropriate authority, department, or contractor upon notification of a social housing related problem.
• Advertises rental vacancies on social media platforms.
• Assists TteS members with completing their housing applications.
• Delivers notices for tenants with arrears.
• Collaborates and works in teamwork with the Housing Manager on projects as needed.
• Maintains confidentiality on all matters relating to the affairs of TteS.
• Responds to all incoming requests (email / phone) in a timely manner or as otherwise set by the Housing Manager, ensuring acknowledgment, progress updates if needed, and communication of final resolution or next steps while maintaining a professional and helpful demeanor.
• Prioritizes and promptly responds to requests from upper management, providing clear and concise information and escalating any roadblocks or potential delays as necessary.
• When research is required to fulfill a request, communicates the need for additional time to the requester in a timely manner.
• Performs all duties and responsibilities in accordance with TteS policies, standards, and procedures.

Support Housing Staff (5%)

All Other Related Duties (5%)

Professional Certification, Education and Experience

Financial Responsibility

Supervision or Training Duties

Skills and Abilities

Benefits

Hours of Work

Normal day shifts – 7 hours. Non‑normal shifts may be required.

Pay Grade

Starting at $25.98. Additional compensation to be considered once operating.

Application Deadline

January 20th, 2026 by 2 : 00 pm.

Application Instructions

The application form, cover letter, resume, and references must be submitted online at https : / / tkemlups.ca / employment / or in person at our Human Resources office #320 Chief Alex Thomas Way during office hours (Monday to Friday, 8 : 00 am to 4 : 00 pm, closed for lunch 12 : 00 pm to 1 : 00 pm). Late submissions or submissions without the job application form will not be considered.

EEO Statement

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, TteS practices preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self‑identify.

Closing Notice

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

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