Administrative Clerk

ONTARIO SECONDARY SCHOOL TEACHERS’ FEDERATION

60 Mobile Drive, Toronto, Ontario. M4A 2P3

Administrative Clerk

Temporary, up to 7 months)

The Ontario Secondary School Teachers’ Federation invites applications for the position of Administrative Clerk with the Protective Services Division. Founded in 1919, OSSTF / FEESO is a labour union representing over 60,000 members working at all levels of publicly funded education, all across Ontario. They include public high school teachers, occasional teachers, educational assistants, continuing education teachers and instructors, early childhood educators, psychologists, secretaries, speech-language pathologists, social workers, plant support personnel, university support staff, and many others in education.

The Administrative Clerk is responsible for, performing clerical support duties to the assigned Division, in accordance with the policies of OSSTF / FEESO and applicable legislation. This position is unionized with the Canadian Office and Professional Employees Union (COPE) Local 343.

DUTIES AND RESPONSIBILITIES

1.                Respond to telephone calls, direct messages, provide information and / or assistance or refer to appropriate department or person.

2.                Provide clerical support to the administrative staff in the division, using Microsoft Word, Excel and PowerPoint applications.

3.                Provide general information to OSSTF / FEESO members.

4.                Maintain and prepare reports inventories, mailing lists and databases.

5.                Sort, process and verify applications, receipts, forms and other documents.

6.                Coordinate the purchase of supplies and the maintenance of office equipment for the division as required.

7.                Ensure confidentiality is maintained in accordance with the Freedom of Information and Protection of Privacy Act or other related and applicable legislation.

8.                Perform other duties as assigned from time to time by the Administrator or the Associate General Secretary.

POSITION REQUIREMENTS

• Three (3) months administrative experience and a high school diploma or equivalent.
• Some office or administrative courses at the college level would be an asset.
• Working knowledge of Microsoft Word, Excel and PowerPoint.
• Ability to communicate in a sensitive and courteous manner with members, office staff, stakeholders and the general public.
• Excellent interpersonal and public relation skills are required involving common sense, tact, courtesy and integrity both in person and by telephone.
• Strong organizational skills.
• Requires close attention to detail and accuracy.
• Understanding of and commitment to confidentiality.

SALARY, BENEFITS, WORKING CONDITIONS

The Ontario Secondary School Teachers’ Federation (OSSTF / FEESO) is dedicated to equity, anti-racism and anti-oppression while protecting and enhancing public education. We are committed to cultivating an inclusive workforce that reflects the diversity of our members and our communities. We actively seek and welcome applications from members of First Nations, Métis, and Inuit and equity-seeking groups. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), OSSTF / FEESO strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require an accommodation at any point during the recruitment process, please advise the Recruitment Team where possible, in advance.

OSSTF / FEESO values the participation of members with various lived experiences. Self- identification of membership in equity-seeking or sovereignty-seeking group(s) is voluntary. If you choose to self-identify, please fill out the attached Applicant Voluntary Self-Identification Questionnaire.

The Ontario Secondary School Teachers’ Federation (OSSTF / FEESO) is dedicated to equity, anti-racism and anti-oppression while protecting and enhancing public education. We are committed to cultivating an inclusive workforce that reflects the diversity of OSSTF / FEESO members and our communities. We actively seek and welcome applications from members of First Nations, Métis, Inuit and / or equity-seeking groups.

OSSTF / FEESO values the participation of individuals with various lived experiences. As part of our commitment to our Action Plan to Support Equity, Anti-Racism and Anti-Oppression all applicants are invited to complete the Applicant Voluntary Self-Identification Questionnaire. This questionnaire is voluntary, and you may choose to skip the questionnaire or select “Prefer not to answer” to any of the questions. All information collected is confidential and will only be used to support OSSTF / FEESO’s efforts to cultivate a diverse workforce. If you have any questions about the questionnaire, please contact our Human Resources Manager.

1)      Do you self-identify as First Nations, Métis, and / or Inuit?

ð   No

ð   Yes

ð   Prefer not to answer

Do you self-identify as a member of a racialized community? No

Prefer not to answer

Do you self-identify as a person living with a disability? No

Prefer not to answer

Do you self-identify as a woman or as gender diverse? No

Prefer not to answer

5)      Do you self-identify as 2SLGBTQI+ (Two-Spirit, Lesbian, Gay, Bisexual, Transgender, Queer, Intersex)?

No Yes