Legal Support Assistant/Receptionist

Overview

Whitelaw Twining is a highly successful multi-disciplinary firm with a focus on litigation and with offices in Vancouver, Calgary and Toronto providing a full-range of legal expertise. In 2022, we increased the opportunities for our firm and our staff by joining the DWF Group, a global provider of integrated legal and business services.

We are an innovative, passionate team, promoting a professional, supportive and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients.

Whitelaw Twining is extremely proud of its professional work environment that encourages team and social interaction between staff and lawyers. We believe that people work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.

We are currently seeking a Legal Support Assistant/Receptionist to join our Toronto team. This is ideal entry-level position for a recent graduate of a Legal Administrative Assistant program looking to ease into the legal field with the mentorship of intermediate/senior level Legal Administrative Assistants and Paralegals. The successful candidate for this position will be able to build positive working relationships, have a keen eye for details and will be able to handle a busy work load.

Responsibilities

• Provide positive first impression to visitors of the firm; greet clients and visitors, offer tea/coffee/water
• Answering and forwarding incoming calls
• Assist with set up and clean up for meetings and in-house professional development seminars
• Create internal bookings for boardrooms
• File-related data entry
• Processing lawyer and office-related expenses
• Assist with social events as needed (help with planning, preparation, clean up, etc.)
• Sending out paper mail (correspondence, copying for file, labels, etc.) and couriers
• Providing support to Legal Assistants and/or Law Clerks and/or Lawyers as required
• Drafting basic emails to clients and attaching necessary materials for review
• Cover letters enclosing accounts
• Assembling binders
• Tracking and managing cheques
• Sending out cheques for payment and doing bank runs
• File openings and closings
• Filing
• Housekeeping (running the dishwasher, coffee machine, stocking the snack bar)

What will help you succeed in this role?

• Graduate of Legal Administrative Assistant program
• Excellent English oral and written skills
• Strong attention to detail
• Professional manner in communicating with others
• Strong organization, multi-tasking, and teamwork skills
• Working knowledge of MS Office
• Professional and polished attitude communicating with others
• Legal office and or administrative experience preferred

What we offer

We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• A wellness allowance for fitness expenses;
• An annual education/tuition allowance;
• Flexible health and dental coverage;
• Long term disability insurance;
• Personal days to help balance outside commitments;
• Employee assistance program;
• Monetary incentive for employee referrals;
• Casual day every Friday; and
• An outgoing firm culture that provides lots of social opportunities to connect with your co- workers.

About us

Whitelaw Twining recognizes that respect for the dignity and worth of everyone who works at the Firm is the foundation of harmonious and productive working relationships. We commit to providing a professional atmosphere which promotes equal opportunities and prohibits discriminatory practices. All prospective, current, and former employees will be treated fairly and equally regardless of race, age, colour, gender, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental ability, or sexual orientation.