Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. This role is ideal for someone who excels at managing daily administrative tasks, coordinating schedules, and providing exceptional support to a dynamic team. Your organizational skills and ability to work independently will be key to ensuring smooth operations and effective communication.

Responsibilities:
• Coordinate with building operations to address onsite issues and ensure timely resolutions.
• Liaise with vendors to follow up on requests and maintain effective communication.
• Manage shipping and receiving tasks, ensuring accurate tracking and timely delivery.
• Provide reception and concierge services, delivering a meticulous and welcoming experience.
• Support event planning and execution, including scheduling and logistical coordination.
• Respond to team needs by prioritizing tasks and managing schedules effectively.
• Handle inbound and outbound calls, ensuring prompt and courteous responses.
• Maintain accurate records and perform data entry tasks with attention to detail.
• Correspond through email, ensuring clear and timely communication.
• Utilize Microsoft Office tools to create documents, presentations, and manage spreadsheets.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong customer service skills with the ability to assist clients and resolve inquiries effectively.
• Experience with customer service software and managing customer interactions.
• Ability to schedule appointments and coordinate calendars efficiently.
• Excellent communication skills, both verbal and written, for email correspondence and phone calls.
• Strong organizational skills with attention to detail in data entry and record-keeping.
• Capability to work independently and manage multiple tasks simultaneously.
• Familiarity with handling inbound and outbound calls with a focus on accuracy and attention to detail.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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