Administrative Assistant

Join to apply for the Administrative Assistant role at Doane Grant Thornton LLP in Kelowna, British Columbia, Canada.

We are a large and growing professional services firm that feels like a community. We employ about 3000 people across Canada and truly care about our colleagues, clients, and the communities where we work and live.

Responsibilities

• Work independently and within a team environment to support client service staff in producing high‑quality deliverables.
• Provide billing support using various Grant Thornton systems in accordance with the terms of the engagement letter.
• Manage electronic and paper‑based client files and compile tax returns.
• Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proofreading, and timely delivery.
• Prepare letters and reports using firm templates in compliance with Firm standards.
• Proof‑read, review for quality, and verify content before finalizing any client deliverables.
• Prepare hard files for clients based on requests from the external client service team and new client setup processes.
• Enter and maintain records in paper and electronic files in accordance with document retention and destruction policies.
• E‑file and scan documents, embedding them in electronic files.
• Participate in training and stay current with GT software.
• Assist in preparing and submitting time and expense reports for supported partners.
• Organize information and maintain a database for marketing purposes using contact relationship management software.
• Plan and coordinate cost‑effective domestic and international travel arrangements and itineraries for individuals and groups.
• Enter and maintain client data using Microsoft Dynamics 365 software.
• Perform general administrative duties including reception, filing, photocopying, faxing, and mailing.

Qualifications

Benefits & Compensation

Base salary ranges from $45,000 to $48,000 in Kelowna. Additional benefits include profit sharing, flex days, RRSP contributions, firm‑wide holiday closure, wellness benefits, concierge‑like benefits, and the opportunity to work from anywhere in Canada for four weeks each summer.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Professional Services

EEO Statement

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity‑deserving groups, including persons with disabilities, women, racialized and / or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by email and we will work with you to meet your accommodation needs.

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