Project Management Assistant - Information Technology

Overview

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.

City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward.

Build a City. Build a Future at the City of Surrey.

Employment Status

Union - CUPE Local 402 - Term (2 Years)

Scope

Reporting to the Desktop, Mobility, and Telecommunications Manager, the Project Management Assistant performs highly complex project management clerical work and related support functions of considerable responsibility and works with a fair degree of autonomy in exercising judgement and initiative.

The PMA will act as a resource on the computer and mobile device refresh and telephone system upgrade projects. In addition, the PMA will assist with smaller initiatives related to software upgrades and process improvements.

Responsibilities

• Gather and input information from a variety of sources ensuring accuracy of data.
• Assemble and analyze data and provide summaries and reports.
• Draft and prepare project management documentation and correspondence including but not limited to statistical, narrative data, presentations, graphs, and charts.
• Establish and maintain database, spreadsheet, project records and related tracking systems.
• Monitor and update project plans and associated communication tools including but not limited to intranet.
• Assist in maintaining project scheduling tasks.
• Maintain and update manual and files related to the work.
• Coordinate, attend and participate in project related meetings and committees. Qualifications
• Candidates under consideration will have a minimum completed grade 12 supplemented by business and / or computer courses at a post-secondary level.

Three (3) years of progressively responsible and related experience. An equivalent combination of education and experience may be considered.

• A minimum typing speed of 45 words per minute.
• A valid and unrestricted driver's license.
• Experience working in a technological environment or providing administrative support on projects is considered an asset.

Candidates will be able to demonstrate :

• A high level of organizational and time management skills and able to meet deadlines in a fast-paced work environment.
• Effective communication skills and an ability to work well in a multidisciplinary team environment.
• The ability to work autonomously and effective critical thinking and problem-solving skills.
• Proficient in Microsoft Office 365, MS Project, and Visio. Other Information

Pay Grade : 15

Hourly Rate : $31.97

Pay Grade Step 1 Step 2 (6 Months) Step 3 (18 Months) Step 4 (30 Months) 15 $31.97 $32.90 $33.50 $34.75

Conditions of Employment

This position requires completion of a Police Information Check.

Successful applicants must provide proof of qualifications.

Closing Date

This job will be posted until filled.

Our Values

Integrity - Service - Teamwork - Innovation - Community