Safety Compliance & Training Coordinator

XTL Transport, Logistics, DistributionToronto, ON, Canada

4 days ago

Job description

Job Description

Job title : Safety compliance & Training coordinator 6 month contract with potential for permanent

Summary :

This position is responsible for monitoring and maintaining all compliance and training records relating to the Safety Department. Coordinating with various departments to ensuring all items are dealt with in a timely manner and that AS400 and paper / audit trails reflect accurately.

1. Compliance and Training

Audit new hire files to ensure complete, elevate concerns for non-compliance
Maintain the compliance files up-to-date
Ensure that compliance is maintained for Owner Operators, including but not limited to : D & A, FAST, Abstracts, Licence Exp., TDG training, Annual Review, DOT inspections, Maintenance reports, Emissions testing.
Send messages and letters to Owner Operators when certain documents expire and / or missing.
Follow-up on message and take appropriate action
Communicate and follow-up with Agencies concerning expired documents in driver's files
Obtain government certificates of compliance (WSIB, CNESST, Attestation Rev Quebec.) from agencies
Advise dispatch to ground units that do not comply to DOT regulations
Coordinate and track all outstanding Safety and Compliance training with Operations and Trainers

Register Carrier's Edge training when requested

Print Carrier's Edge certificates and register in 28 / 62 and Dr. Comm. db

Filing of all compliance and safety documents

2. Reporting Stats and Trends

Ensure data is captured for all divisions

Reports on trends in relation to Compliance and Training to assist in the analysis of dept objectives

3. Inspections and Violations

Obtain company abstract records from US and Domestic authorities and cross ref with data on file

Receive, research , record and enter Ont, Que and US violation data

Verify corrective action on file for compliance ( ie : repairs, O / op & Co, violation notation on logs )

Research offender's history of violations and record in Louts Notes discipline file.

Distribute letters and billing paperwork to appropriate departments.

Investigate public complaints regarding driver performance. - road complaints.

Prepare paperwork and appoint legal counsel in contesting fines and follow-up.

4. Master File & O / op Maintenance

Ensure Master files reflect qualifications (or lack there of)

Ensure master-files have the most current info

Remove TDG master file flag if drive is Non-Fast and US

Create maintenance files for O / op changing trucks

5. Reviews

Initiate and track driver and O / op 30 / 60 / 90 day and Annual reviews

Follow-up until complete and register in Dr. Comm db and AS400

6. Drug & Alcohol

Qualify new US drivers for the D & A program

Schedule appointments for testing

Coordinate with Agencies and Operations to ensure random D & A tests are done in accordance with regulations

Clearinghouse compliance for pre-employment and annual queries for XTL and verify Agency compliance with same

7. Accident Files

Provide back up support when necessary and or able

Main Requirements and competencies

Bilingual an asset

Familiar with established Company policies, procedures, practices, rules, paperwork and able to interpret in these matters

1 year past safety experience in a trucking company or with a trucking safety consultant

Able to instruct

Resolution of problems and initiative

Able to work with a minimum of supervision

XTL OFFERS :

Group insurance paid 100% by the employer

Access to our RRSP match

Competitive salary

Schedule that allows work-life balance.

XTL is an equal opportunity employer that embraces diversity in the workplace and equivalently considers applications from qualified women, men, visible minorities, aboriginal people and persons with disabilities. We welcome applications from all interested individuals

We invite all interested persons to apply but only candidates selected for an interview will be contacted.

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