Intermediate Specialist, Admissions

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Job Type : Employee

Duration in Months (for fixed-term jobs) :

Job Family :

Admissions

of Open Positions :

Faculty / Service - Department :

Application Evaluations

Campus : Main Campus

Union Affiliation : SSUO

Date Posted : May 30, 2024

Closing Date : June 10, 2024

Note : Applications will be accepted until 11 : 59 PM on the day prior to the Posting End Date above

Hours per week : Salary Grade :

SSUO Grade 10

Salary Range :

77,637.00 - $98,070.00About Student Affairs :

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose :

Under the direction of the Manager of Admissions, the incumbent is an expert member of the admissions office and adjudicate applications to undergraduate and professional programs. The incumbent coordinates the admission cycle under his responsibility by administering up-to-date admission policies and regulations to attain the University’s Enrolment objectives. The incumbent is expected to know all aspects of the interpretation, implementation and evaluation of different national and international curricula, as well as admission policies and procedures, and to ensure the timely evaluation of complex applications. Provides counselling for applicants who have unusual educational pathways, applicants who are upgrading or have been withdrawn from university. Reviews and evaluates requests for appeals and provides justification by referencing and explaining policies.

In this role, your responsibilities will include :

• Determines candidates’ eligibility by applying admission requirements and policies in accordance with Senate and Faculty policies. Interviews potential students and while considering any applicable extenuating circumstances, in order to identify the candidates showing the highest level of academic promise through work and personal experience.
• Awards and revises admission scholarships, differential tuition fee exemptions and transfer credits as well as determines students’ language requirement needs.
• Adjudge the admissibility of all types of applicants from national and international educational systems. This includes all undergraduate entry faculty programs and certificates, and professional programs from the Faculties of Education and Law.
• Mentors Admissions Officers and Information Officers regarding international policies, immigration regulations, document validation and quality assurance of applicant files with a focus on document and credential fraud and identifying trends in applicant behavior or documentation.
• Counsels students and their parents regarding all aspects of the admission process including requirements and prerequisites, averages and admission scholarships. Explains reasons why students do not meet admission requirements and recommends different ways to upgrade their academic file. Reviews and resolves candidates appealing admission decisions and liaises with the ombudsman when required.
• Participates in the development of institutional admission policies and business processes that will positively affect efficiency and the quality of the service provided. Determines the need of offers to achieve enrollment strategic diversity for each faculty, including international markets the University is developing. Controls quota needs by faculty, program and country for competitive programs.
• Presents and prepares special cases to the Faculty Admissions Committee for review by determining applicants’ academic potential. Provides support to applicants experiencing family, personal or economic crises, which may affect academic performance. Specific focus on working with special needs populations and minorities to identify appropriate services.
• Researches and stays up to date on provincial, national and international curricula and develops and recommends strategies and action plans to meet the University’s initiatives; Liaises with campus stakeholders and coordinates international market development efforts with the international recruitment team. Maintains ongoing professional development through admission workshops and conferences.
• Produces reports and recommendations on admission policies to meet university and faculty enrollment targets in relation to retention and academic performance. Provides proactive assistance and support to the Admissions Manager through the development of training material for colleagues, recruitment partners, faculties and services.
• Represents the admissions office at recruitment activities (day, evenings and weekends), including on-and-off-campus presentations during events. Travels abroad for international recruitment missions. Liaises with campus stakeholders and partners to provide guidance, support and training in relation to international admission requirements and policies to the International Office, faculties and services.
• Configures computerized decisions in the SIS for the electronic evaluation of Ontario High School applications. Monitors grade reception from OUAC and take action on any anomalies. With the Manager of Admissions, decides on the dates for the release of offers throughout the cycle, revisions of scholarship eligibility, review of admission conditions and withdrawal of offers of admission and scholarships.
• Participates in SIS testing of new admission-related functions and the maintenance of admission information on different websites and publications. Undertakes special projects and other related duties.

What you will bring :

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.