OPEN : Project Lead

Job Overview

The job duties associated with a Project Lead are outlined below. At times, field support may also be required, outlined below as Modification Team Lead (MTL) duties.

PM / PL JOB FUNCTION

Lead and administer the organization, coordination and execution of assigned project(s) within multidiscipline project portfolios. Lead matrix project execution teams. Coordinate and be responsible for project documentation. Ensure appropriate Project Management and Contract Management governance is followed.

PM / PL JOB DUTIES

• Undertake the organizing, coordinating and controlling of all stages of project management in accordance with Project Management governance for assigned projects or project packages in all project phases from initiation to closeout, as circumstances require.
• Utilize approved Project Management processes for phase-gating, integration, scope, schedule, cost, change control, estimating, communications and reporting, and risk.
• Perform project management activities throughout the lifecycle of assigned projects, ensuring all project objectives and commitments are controlled and delivered within targets of safety, quality, budget and schedule.
• Provide input into the preparation of project background information, contribute to scope and constructability reviews, assist in the preparation of Business Case Submissions to senior management, the Executive Office and the Board of Directors, for project approval and the release of funds. Prepare and coordinate the preparation of all information pertinent to an assigned project and alternatives to be considered for input into planning.
• Review, provide input into, and accept project charters for assigned projects. Initiate and coordinate scopes of work (WBS), estimates, schedules, risk management plans, project management plans, gate packages, and contract performance specifications. Develop structures for estimating and controlling project cost and schedule. Gather input from stakeholder departments and agencies to ensure project requirements are captured and detailed in the estimate and execution plans. Arrange for application to, and negotiate with internal and external agencies for all necessary approvals, licenses, permits or clearances required. Ensure proper process is followed when defining labour requirements and arranging for labour resources. Coordinate the clarification of design and specification requirements, and arrange for necessary changes. Co-ordinate and participate in the preparation of specifications, bid packages, evaluation of tenders, and purchasing recommendations.
• Arrange and lead meetings to coordinate the requirements of, and progress by designers, suppliers, construction and operations before and after contract award. Maintain close liaison with field construction and operations on matters involving design, schedules, costing, and other related issues. Provide immediate and higher management with regular project or work package reports. Monitor, evaluate and report on cost and schedule, and manage changes. Review cost variance reports, provide explanations and recommendations for disposition of variances, and take corrective actions when required. Evaluate project plans at every stage for project risk and develop mitigation plans. Execute other project management functions as required by corporate policies and procedures.
• Resolve and assist with resolution of issues and problems, as necessary to ensure that project deliverables are achieved as per plan, and that any changes to scope, schedule, and cost are managed and approved in line with process and procedure.
• As assigned, ensure Contract Management through all stages of the contracting process is carried out. Recommend to Supervisor the assignment of additional cross-functional resources as required. Work closely with the cross-functional team to ensure that roles are clearly defined and properly understood and that all project and contract requirements are communicated.
• Manage and maintain communication with internal and external stakeholders, regulatory bodies and agencies, and cooperate in exchange of relevant information as required to meet the project objectives. Arrange and chair meetings involving appropriate stakeholders with a given project. Guide and direct discussions involving internal staff, contractors, manufacturers, suppliers and the like, in an effort to efficiently and effectively meet project objectives. Coordinate the preparation of project turnover documentation and ensure completeness. Document and address outstanding project deficiencies.
• Visit various site locations, manufacturers, and suppliers as required. Be prepared to observe plant sites and installations in Canada and outside the country to observe manufacturing progress, techniques, equipment, etc.
• Maintain awareness of, and keep all project parties informed of latest construction, budgeting, estimating and scheduling practices and other corporate procedures. Review and maintain awareness of all corporate and local procedures pertinent to project control and administration. Maintain process compliance during project execution and advise supervisor if compliance cannot be achieved.
• Participate in programs to dispose of surplus equipment which become available, consequent to cancelled construction projects, such as unused turbines, generators and the like or are being disposed of as part of a project. Meet with potential buyers and attempt to influence same to accept such equipment in lieu of other purchases.
• Maintain an awareness of technological advancements in project management, engineering and construction fields. Review technical publications and other literature. Communicate with project management counterparts internally and externally to discuss views on improved processes, designs, products, methods and techniques.
• On a periodic basis, where dictated by circumstance, be responsible for supervision. Assemble job information and plan work as necessary. Assign portions of the work, and provide advice and direction as required. Check and assume responsibility for the work issued.

MTL JOB FUNCTION

Be accountable for various phases of maintenance, modification and rehabilitation work. Manage a multidiscipline work force involved in the execution of assigned blocks of work. Involves detailed planning, scheduling, estimating, organizing and control of staff and resources as work dictates and for planned and forced outage circumstances to meet scheduled completion dates and maintain control of costs. Ensure the work is performed safely, according to quality standards and within guidelines of the corporate direction and government regulations. Assist accountable Manager with contract administration. Be the site contact for local contracts and coordinate with Corporate Contracts Coordinator. Coordinate the work of contractors and trade unions at site. Be the single point of contact USME for SCR’s / CAPS. Assist in development of maintenance programs.

The Modification Team Leader (MTL) is accountable for completing the assigned projects and modifications per The Client’s Modification Process Procedure and any other applicable Project governance and procedures.

MTL JOB DUTIES

Qualifications

PM / PL Experience :

MTL Experience :