AP Specialist

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Responsibilities

• Ensure accurate processing of ocean freight, customs clearance, inland freight, drayage, storage/handling, and demurrage invoices by reviewing supporting shipping documentation and verifying charges against agreements and internal records.
• Monitor vendor billing for accuracy, identify discrepancies, and manage resolution of disputes from start to finish.
• Maintain oversight of weekly A/P invoices, preparing them for review and approval by the Controller while ensuring timely follow-up on disputed, and missing or delayed vendor submissions.
• Serve as primary contact for our logistics vendors, responding to inquiries and verifying banking details to ensure timely and secure payments.
• Support financial visibility by generating ad hoc reporting, tracking key logistics cost categories, and providing insights for decision‑making.
• Keep organized paper and electronic records of invoices, contracts, and supporting documentation to ensure compliance and audit readiness.
• Collaborate with accounting and finance colleagues by assisting with additional financial projects and administrative tasks as needed.

How You Will Contribute

• Ensure accurate processing of ocean freight, customs clearance, inland freight, drayage, storage/handling, and demurrage invoices by reviewing supporting shipping documentation and verifying charges against agreements and internal records.
• Monitor vendor billing for accuracy, identify discrepancies, and manage resolution of disputes from start to finish.
• Maintain oversight of weekly A/P invoices, preparing them for review and approval by the Controller while ensuring timely follow‑up on disputed, and missing or delayed vendor submissions.
• Serve as primary contact for our logistics vendors, responding to inquiries and verifying banking details to ensure timely and secure payments.
• Support financial visibility by generating ad hoc reporting, tracking key logistics cost categories, and providing insights for decision‑making.
• Keep organized paper and electronic records of invoices, contracts, and supporting documentation to ensure compliance and audit readiness.
• Collaborate with accounting and finance colleagues by assisting with additional financial projects and administrative tasks as needed.

Qualifications That Are Important To Us

• 3+ years of accounts payable or accounting experience, preferably in logistics, transportation, or supply chain.
• Proficiency in QuickBooks Desktop and advanced Excel (pivot tables, lookups, large dataset analysis).
• Experience with inventory management systems and reconciling financial data against operational records.
• Demonstrated ability to manage invoice disputes and resolve discrepancies with vendors.
• Completion of some relevant post‑secondary education in accounting, finance, business, or a related field (or equivalent experience).

Knowledge & Skills To Succeed

• High degree of accuracy and strong analytical skills to identify and resolve billing issues.
• Excellent organizational skills with the ability to prioritize, schedule, and meet deadlines.
• Clear and professional communication skills for effective collaboration with vendors, carriers, and internal teams.
• Ability to adapt in a fast‑paced environment while maintaining discretion and confidentiality.
• Proactive problem‑solver with a team‑oriented mindset and willingness to support broader finance projects.
• Understand and maintain high standards of confidentiality and use of discretion.

What We Offer You

• Health, dental and vision care benefits
• Financial contributions toward RRSP
• Additional financial rewards considered based on individual and company performance
• Onsite position with team collaboration and growth opportunities
• Personal and vacation time

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Transportation, Logistics, Supply Chain and Storage

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St. Catharines, Ontario, Canada