Admin Agent Recruitment

Salary Rate : $44162 Check out the YMCAs total compensation package!

Location : Markham CFD Head Office - Access to Vehicle and ability to travel to hiring events throughout the entire GTA

Work Hours : Monday-Thursday 8 : 30am to 4 : 30pm and Fridays 7 : 30am to 3 : 30pm - hybrid work model

Employment Type : Full-Time Salaried Contract - March 2 - Nov 6 2026

Number of Vacancies : 1

Anticipated Start Date : March 2 2026

Deadline to Apply : February 17 2026 by 5 pm

Be the Spark! Join our passionate team and help us to achieve great things in our community!

The Administrative Agent Talent Acquisition plays a vital role in supporting recruitment processes and provides administrative assistance. The primary duties of this position include completing data entry of job applications into our applicant tracking system communicating with applicants regarding scheduled interviews participating in interviews and supporting Recruitment Coordinators as required.

In this role you will :

• Support the Talent Acquisition Team by performing administrative and clerical duties as required
• Accurately completes data entry of job applications verifies applicants qualifications amends applicant information and records applicant outcomes
• Communicate with applicants via email phone and text message to confirm interviews and respond to inquiries about working with the YMCA
• Participate in interviews and documents candidates responses verbatim
• Draft email communications regarding scheduled interviews as needed
• Utilize computer systems (Excel SmartSheet ShiftMatch) to run reports manipulate data and complete audits to maintain data integrity
• Conduct candidate reference checks and other screenings using a child protection lens
• Act as a recruitment ambassador for the YMCA of Greater Toronto when attending job fairs career fairs community events and other applicable forums
• Deliver recruitment presentations and shares accurate information about working with the YMCA
• Maintain a high level of professionalism ensuring confidentiality at all times
• As needed monitors police reference check email; provides PRCs to supervisors in a timely manner upon request; collaborates with Human Resource department to provide any PRCs missing from the shared folder

You bring :

What you need to succeed :

Why work for the YMCA

The YMCA of Greater Toronto is a charity that ignites the potential in people helping them grow lead and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services such as health and fitness licensed child care camps employment and immigrant services education and training and services for youth families and seniors. Learn more in our strategic plan Greater Together which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours.

The YMCA of Greater Toronto is committed to Diversity Equity Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer we invite applications from all qualified candidates including racialized people / people of colour Indigenous Peoples disabled people / people with disabilities and members of 2SLGBTQIA communities.

If we can make the recruitment process more accessible for you please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest however due to the volume of applications we receive we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.

Required Experience :

Unclear Seniority

Key Skills

Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support

Experience : years

Vacancy : 1