Senior Administrative Assistant in Business Develo...

Senior Administrative Assistant in Business Development

Job Description:

Reports to: The Director of Business Development in the Economic Development Department

Responsibilities:

• Assist the Director of Business Development in supervising staff, managing departmental projects, files, and programs.
• Follow up on action items from Executive and senior management meetings and assist the Director with incoming and outgoing communications, including email, phone correspondence, and reporting.
• Conduct research and prepare background materials to support the Director’s participation in meetings.
• Maintain organized records of key departmental documents, such as reports, minutes, emails, and correspondence.
• Oversee and provide administrative support to other staff reporting to the Director.
• Assist the Director with administrative duties related to contractors and consultants in the field of economic and business development.
• Maintain the Director’s calendar and ensure schedules are current and accurate.
• Organize and prepare documentation and materials required for meetings.
• Manage task workflows and maintain an updated task management system for departmental staff.
• Coordinate logistics for meetings and events led by the Director.
• Prepare PowerPoint presentations and briefing materials as requested.
• Participate in and, when required, represent Makivvik at meetings and committees involving local, regional, Inuit, and other Indigenous governments, organizations, and partners.
• Organize and coordinate both in-person and virtual meetings or conference calls under the Director’s direction.
• Create, update, and maintain spreadsheets, databases, and tracking tools as needed.
• Collaborate with staff on special projects, providing administrative and coordination support.
• Perform other related duties within the scope of the position or as requested by the supervisor.
• Perform other related duties within the scope of the position or as requested by supervisor.
• Be available to travel, as requested.

Qualifications:

• University degree (Bachelor’s) in a relevant field.
• Minimum of five (5) years of experience in administration, corporate management, or another related field.
• Strong proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent skills in report writing, project proposal preparation, and funding application development.
• Demonstrated management and organizational abilities, with the capacity to prioritize multiple tasks effectively.
• Strong interpersonal and communication skills, both written and verbal.
• Detail-oriented with strong time management and multitasking abilities.
• Ability to work independently while contributing to a collaborative team environment.
• Familiarity with Inuit culture, values, and the Arctic environment considered an asset.
• Professionalism, discretion, and a high degree of confidentiality in handling sensitive information.
• Effective communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French.
• Security clearance is required.

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual:

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.

We thank all applicants for their interest in this position. Only applicants selected for an interview will be contacted.

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