The Role
BGC is looking for a highly motivated and organized Documentation Specialist / Office Administrator to join our team. You will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. You will work closely alongside our Administrative and Documents Teams, Toronto Office Managers, and will collaborate with team members across BGCs locations. This office-based role will be located in our Toronto office.
Responsibilities
Document Preparation
- Formats documents according to company templates in an accurate and timely manner
- Proofreads and quality checks each document for content and accuracy
- Checks completed work for spelling, grammar, punctuation, and light copy editing
- Works with Adobe Acrobat in compiling and finalizing documents
- Provides service to employees needing assistance with documentation
- Troubleshoots and resolves issues related to document activities
- Assists document authors on Microsoft Office suite
- Liaises with team-mates and general staff to ensure deadlines are met and client goals are achieved
Administrative
Supports front desk duties such as coordinating visitors and vendors, domestic and international shipping and receiving, and supporting with staff queriesCollaborates with the Office Administrator on office functions such as :Maintaining office organization, various office equipment and supplies inventory
Organizing catering for office functions and meetingsCoordinating travel and accommodation logistics for staffMaintaining office tidiness and general upkeep of kitchen area, visitor workstations, and common areasPreparing and coordinating for the onboarding of new staffAssisting with planning office and company social eventsLiais ing with building management and local vendors for repairs, maintenance, and security related tasksSupporting the Toronto office staff and greater BGC Administrative Team as neededRequired Education, Experience & Competencies
3-5 years + of relevant work experienceAdvanced skills in MS Office including Word (including styles), Share Point, Excel, PowerPoint, and OutlookProficient with Adobe AcrobatExperienced and p roficient in applying existing standards and styles to new documents with a high attention to detailAbility to pivot with changing priorities to meet deadlinesReliable, punctual, and good problem-solving skillsExcellent interpersonal skills with internal and external stakeholdersAbility to collaborate with team members while also working independentlyStrong written and verbal communication skillsCommitment to promoting office and team culture and values French fluency is an assetCompany Benefits
BGC offers our employees the following :
Our One Team culture supporting health, wellness, safety and diversityComprehensive benefits packageHealth, Dental and Vision coverage
LTD, Life, AD&D and Business Travel InsuranceEmployee Assistance ProgramMaternity / Paternity leave top upsProfessional development and mentoring opportunitiesFlat management structureFlexible workplace with office and home arrangementsSocial and wellness activitiesCasual and professional work environment