Travel Coordinator

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River property. Located in the Qikiqtani Region on Baffin Island, Nunavut, it’s one of the world’s most captivating and seldom seen destinations and we are looking for people ready to share, build, and grow with our company.

We are a unique company with a strong management team. Our leadership team has amassed specialty experience on northern mining projects from community consultation and permitting, through to operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else.

Scheduling & Main Accountabilities

• Maintain all schedules in INX Travel System and SAP Concur.
• Support department documentation and reporting.
• Maintain and coordinate site schedule for site personnel, keep rosters up to date and provide information and guidance to site leadership to ensure the adequate number of people are available to operate the sites.
• Maintain accurate profiles from all employees and contractors traveling to and from site.
• Communicate and coordinate commercial travel and accommodations with External Travel Planners to ensure accurate travel arrangements.
• Deliver professional communication to travelers with accurate updates.
• Develop and follow detailed Standard Operating Procedures to ensure consistency on the travel desk.
• Advise Management of shortfalls to ensure that each group is adequately resourced in accordance with the approved Zero Based Budget.
• Manage the surge pool and distribute resources in consultation and guidance from the Superintendents.
• Coordinate travel arrangements on charter flight in / out of site including seating plans.
• Prepare passenger manifests for flights and provide support during check‑in.
• Ensure documentation is in order for flying including deployments forms, medical approval, and orientation.
• Process flight changes, no‑shows, absences and other travel requirements.
• Maintain the role membership for ERT (Emergency Response Team) group in Logistics software.
• If and when flight delays are reported, ensure to change all flight information in INX timely as per SOP’s and ensure exceptions are organized accordingly.
• Maintain information in the Human Logistics system such as medicals, vacations, leaves and absences, as well as flight change information and role membership in the Emergency Response Team.
• Coordinate with External Travel Planner (ETP) on behalf of employees.
• Coordinate local communities’ flights, accommodations and travel arrangements.
• Perform other valued duties as assigned by Superintendent and Manager.
• Update and maintain Irregular Operation (IROP) information.
• Deliver on departmental KPI’s.

Accommodations

This list is not intended to be all-inclusive. Other duties may be required.

Main Qualifications

Job Location

Mary River Mine Site, NU, Canada

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