Talent.com
Receptionist

Receptionist

Recrute ActionOttawa, Ontario, Canada
30+ days ago
Salary
CA$19.91 hourly
Job description

Receptionist

Our client in the printing industry is seeking a dedicated and skilled professional to handle a variety of administrative and customer-facing responsibilities. The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational abilities, attention to detail, and a commitment to delivering exceptional customer service. This role is crucial in supporting both office operations and client interactions.

What is in it for you :

  • Hourly salary of $
  • 6-month contract.
  • Full-time position : hours per week.
  • Work schedule from 8 : 30 am to 5 : 00 pm.
  • On-site work in a dynamic environment.
  • Join a passionate and inclusive team of professionals.

Responsibilities : Reception :

  • Greet, welcome, and direct visitors appropriately, ensuring a professional and friendly atmosphere.
  • Manage incoming calls on a multi-line telephone system, providing basic information and forwarding calls as needed.
  • Maintain security protocols by monitoring access, maintaining a logbook, and issuing visitor badges.
  • Coordinate and schedule meetings and events, including client meetings, ensuring accurate details are communicated and recorded.
  • Handle incoming and outgoing mail, including processing courier services.

    • Office & Records Support :

  • Order and maintain office supplies, ensuring inventory is well-stocked and organized.
  • Monitor and troubleshoot printer issues, including placing service calls when necessary.
  • Sort, file, and archive documents in centralized filing areas, maintaining an organized system.
  • Provide customer reporting using Excel and online tools.
  • Manage file archiving and retrieval, including interaction with Iron Mountain services.
  • Create and label file folders, assist with annual purging / archiving, and support customers in file retrieval across multiple databases.
  • Perform data entry tasks accurately and efficiently.

    • What you will need to succeed :

  • High School diploma or equivalent.
  • Experience working in a client-facing environment, delivering high-quality services.
  • Proficient in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
  • Intermediate computer skills, including internet navigation and Windows Explorer.
  • Strong verbal and written communication skills.
  • Ability to manage multiple tasks simultaneously with minimal supervision.
  • Highly organized with the capability to multitask, prioritize tasks, and work effectively under pressure.
  • Ability to be resourceful and proactive in problem-solving situations.
  • Professional appearance and demeanor, suitable for a client-focused environment.
  • Ability to lift and move up to 50 pounds.
  • Strong customer service orientation.
  • Accurate data entry and the ability to follow detailed instructions.