administrative officer

Work setting

• Private sector
• Engineering firm

Tasks

• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train or arrange for training
• Perform front desk duties
• Order supplies and maintain inventory
• Maintain accurate records
• Label, file and retrieve documents
• Design and layout pages
• Perform quality control and proofreading
• Plan the computerized management of archives and the management of electronic archives
• Prepare engineering technical reports or other documents

Supervision

• No supervision responsibility

Computer and technology knowledge

• SharePoint
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Acrobat Reader

Area of specialization

• Shipping and receiving

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Screening questions

• Are you authorized to work in Canada?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting?

Employment terms options

• Day

Workplace information

• Hybrid

Health benefits

• Disability benefits
• Health care plan

Financial benefits

• Life insurance
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance

Other benefits

• Deferred Profit Sharing Plan (DPSP)
• Free parking available
• Learning / training paid by employer
• Paid time off (volunteering or personal days)
• Parking available
• Travel insurance
• Wellness program