Payroll & Accounting Specialist

About us

EMS-Tech Inc. is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative custom solutions.

With our headquarters in Canada and offices in the Netherlands China and Australia we are constantly pushing the envelope related to self-unloading ships stackers stacker-reclaimers shiploaders and conveyor systems.

Role & Responsibilities

We are currently seeking a detail-oriented and knowledgeable Payroll and Accounting Specialist to join our Finance & Accounting Team at our Belleville Head Office. This role is ideal for someone with strong payroll expertise a solid understanding of accounting principles and a keen eye for financial accuracy. The successful candidate will demonstrate analytical thinking a commitment to confidentiality and a proactive approach to problem-solving. If youre looking to grow within a supportive and collaborative environmentthis opportunity is for you.

Here are some of the things youll be working on:

Payroll Responsibilities

• Manage global full-cycle payroll for salaried hourly and contract staff ensuring accuracy and compliance.
• Support project time tracking via Office Timesheets (OTS) to support payroll and reporting.
• Enter and verify payroll data (e.g. timesheets rate changes overtime) prior to release.
• Process payroll updates including compensation changes benefits deductions and year-end reporting.
• Collaborate with HR to coordinate payroll and benefits.
• Maintain compliant audit-ready payroll records.
• Address employee payroll inquiries professionally.
• Support administrative tasks and generate reports for project and resource planning.
• Handle sensitive payroll information with discretion and confidentiality.

Accounting Responsibilities

• Maintain accurate financial records and perform timely data entry
• Support existing accounts payable and receivables processes and team.
• Support the preparation of journal entries and documentation for month-end close.
• Prepare monthly quarterly and annual financial related reports.
• Monitor overhead budgets track expenses and assist in expense reporting.
• Assist with tax filings and reporting requirements (e.g. GST/HST payroll deductions)
• Assist with the development and maintenance of internal financial procedures and controls.

Qualifications

• Post Secondary Education in Accounting Payroll or Business Administration or equivalent field.
• Proven experience in bookkeeping accounting payroll roles and data manipulation
• Proficiency in accounting software (e.g. QuickBooks Sage) and strong knowledge of Microsoft Excel.
• Strong knowledge of CRA remittance requirements and payroll best practices
• Attention to detail and excellent organizational skills.
• Knowledge of Canadian tax regulations and payroll systems is an asset.
• Strong communication skills and ability to collaborate with team members.
  
  

What We Offer

• A collaborative values-based team culture and stable working environment
• Extended healthcare coverage including health vision dental and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program
• Career development opportunities
  
  

The Right Fit

The best person for this role will come with a strong work ethic and a commitment to doing things right.

You live our core values:

• Trust We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty- We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity- Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity- The passion and commitment to excellence of our people is the foundation of good customer service.

Why Join EMS-Tech Inc.

At EMS-Tech Inc. We value professionalism accuracy and collaboration. As part of our team youll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

Application Process

Please submit your application by applying directly to the opportunity via our careers page and the posting. . Or alternatively by forwarding your resume and cover letter to. We thank all applicants but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce and is committed to an inclusive barrier-free selection process. If you require accommodation during the selection process please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.

Required Experience:

Manager

Key Skills
Account Payable,Invoicing,Journal Entry,Data Entry,Accounting & Finance,Tax Returns,QuickBooks,General Ledger Accounting,Microsoft Excel,Reporting,Payroll,Financial statement,Account Receivable,ACCA,CPA
Employment Type : Full-Time
Experience: years
Vacancy: 1