Supervisor, Travel & Office Services

Closing Date : July, 31

As Canada's largest diversified mining company, Teck is committed to providing the world with essential resources safely and sustainably.

We have a rich history of consistently driving innovation, harnessing cutting-edge technology, and cultivating a dynamic environment that empowers our employees to shape the future.

Reporting to the Manager, Office Services the Supervisor, Travel & Office Services position aids with office support for managing the Reception, Office Admins and Mailroom functions of the Vancouver offices.

This motivated individual will serve as the point person to approve or delegate, for office service duties, including : Maintenance, Mailing, Supplies, Equipment, Expense Reporting, Errands, Department Purchasing.

We are looking for someone who has outstanding time management skills and the ability to prioritize work in a fast-paced environment with a variety of local and international staff.

This individual is also a creative mind who is eager to suggest improvements.

Don't miss out on this exciting opportunity to be part of one of Canada's leading mining companies and join our team!

Responsibilities :

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
• Review and provide guidance and or approval for inter-office events within designated meeting rooms and event spaces within the Vancouver Head Office
• Maintain the office condition and help to coordinate necessary repairs with relevant team members
• Update and maintain office policies, under purview, as the need arises
• Ensure that all items are invoiced and paid in a timely manner
• Provide general support to Reception to help facilitate visitations, meetings and events
• Assist in the onboarding process for new hires in association to team members under purview
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services in relevance to role and responsibilities
• Provide policy guidance for company travel arrangers to book travel arrangements for employees, including flights, accommodations, transportation, and other necessary arrangements.
• Coordinate with vendors and travel agencies to acquire the most favourable terms and conditions for corporate travel bookings
• Guide and delegate appropriate service providers to employees on travel policies, visa requirements, and any necessary documentation needed for their travel
• Manage and track travel spend reports and have them provided to appropriate internal administrators
• Assist, when required, employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
• Conduct yearly Hotel RFP process and arrange accordingly with all required properties
• Stay up to date with industry trends, travel regulations, and new technologies to continuously improve the travel management process
• Maintain and update database of employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information

Qualifications :

• 2-3 years of demonstrated experience as an Office Manager, Front Office Manager or Administrative Assistant
• Understanding of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office applications, teams and SharePoint systems
• Hands on experience with office machines (e.g. fax machines and printers)
• Demonstrated work experience as a Travel Coordinator, Travel Agent, or a similar role in corporate travel management is an asset
• Extensive knowledge of travel booking systems, online travel portals, and travel management tools
• Strong customer service orientation
• Ability to work independently with minimal supervision
• Flexibility to adapt to changing travel arrangements and schedules
• Proficiency in written and spoken English (additional languages such as Spanish is an asset)
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills

Why Join Us?

At Teck, we offer more than just a job - we provide a pathway to personal and professional enrichment. With captivating projects set against stunning backdrops, a culture of inclusivity and collaboration, and boundless opportunities to learn and grow, joining us means embracing a fulfilling and dynamic career adventure.

Teck employees receive access to our total rewards program and comprehensive benefits package that promote physical, mental, financial, and emotional well-being.

This includes but is not limited to :

Annual Performance Bonus

• Profit Share Plan
• Health Spending Account
• Personal Spending Account
• Extended Health Care
• Dental and Vision Care
• Employer Paid Pension Plan
• Life Insurance and Disability Coverage
• Paid Sick Leave, Vacation and Holidays
• Virtual Telemedicine and additional support for overall well-being
• Employee and Family Assistance Program (EFAP)

Salary Range : $80,000 - $99,000

The actual base salary offered is determined based on the successful candidate's relevant experience, skills, and competencies and considers internal equity.

About Teck

At Teck, we value diversity. Our teams work collaboratively and respect each person's unique perspective and contribution.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc.

Teck has been named one of Canada's Top 100 Employers and is one of Canada's Top Employers for Young People .

The pursuit of sustainability guides Teck's approach to business. Teck has beenrecognized as one of the Global 100 Most Sustainable Corporations by Corporate Knights and is ranked #1 in the Metals and Mining industry on the S&P Dow Jones Sustainability World Index (DJSI).

Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.

B and the New York Stock Exchange under the symbol TECK.

Learn more about Teck at www.teck.com or follow @TeckResources .

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