Executive Assistant

January 12 2026

Executive Assistant

Position Type: Full-time continuing

Location: School Board Office Grand Forks BC

The School District is seeking a highly skilled and professional Executive Assistant to provide advanced administrative and confidential support to the Superintendent of Schools the Secretary-Treasurer and the Board of Education. This role is central to the smooth operation of senior leadership and governance functions across the District.

Key Responsibilities

• Manage complex calendars correspondence travel and meeting logistics for senior leaders and the Board of Education.
• Prepare and edit reports presentations and briefing materials.
• Coordinate Board and Committee meetings including agendas materials and minute-taking.
• Maintain official Board records and ensure compliance with the School Act Board policies and FOIPPA and that all reporting requirements are met.
• Provide administrative support to Human Resources as required (job postings letters of offer/resignation/retirement collective bargaining minutes supporting on-/off-boarding etc.).
• Maintain Board policy and District administrative procedures by compiling and implementing amendments and publishing updates on District website.
• Assist with planning/coordinating district events and provide on-site support.
• Serve as a primary contact for Trustees and support effective communication between the Board district staff and the community.
• Support district communications public notices and event coordination.
• Maintain confidential files and manage document workflows.

• Grade 12 plus a post-secondary certificate or diploma in Office or Business Administration (or equivalent experience).
• Minimum 3 years of senior-level administrative experience preferably in the public sector and/or unionized environment.
• Experience supporting executives or elected officials is an asset.
• Advanced proficiency with Microsoft Office and digital collaboration tools.
• Exceptional communication organization and time-management skills.
• High attention to process detail and accuracy.
• Demonstrated ability to handle sensitive information with discretion and sound judgment including ability to work under pressure and manage competing priorities and demands.
• Demonstrated ability to work independently.
• Knowledge of governance procedures and records management practices is preferred.

Youll play a key role in supporting educational leadership and public governance in a dynamic community-focused environment. This position offers meaningful work professional growth and the opportunity to contribute to the success of students and schools across the District.

This full-time permanent position is 35 hours per week with typical schedule being Monday to Friday 8:30 am to 4:30 pm starting February 17 2026 or a mutually agreed upon date. The salary range is $65683 - $82103 depending on qualifications and experience. A robust benefits package and on-going opportunities for professional development are also included.

Interested and qualified applicants can submit applications through or directly to . Applications should include the following documents: Cover letter resume academic transcripts and/or supporting documents and three (3) professional references including current contact information.

The position will remain open until a suitable candidate is found however applications received by 4:00 pm on Thursday January 22 2026 will be assured full consideration. For further information about the position please contact Miranda Burdock ator .

Successful applicants will be required to consent to a Criminal Record Search prior to employment. We thank all applicants for their interest; however only those selected for interviews will be contacted.