Executive Assistant

Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.Responsibilities:- Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.- Act as a liaison with government agencies, adhering to proper protocols and processes.- Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.- Arrange travel itineraries and accommodations, managing all related logistics.- Assist in the preparation of briefs, supporting documents, and presentations for executive use.- Handle expense reporting and ensure financial records are accurately maintained.- Manage document preparation, including photocopying, scanning, and filing as required.- Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.- Collaborate with internal teams to ensure smooth communication and execution of tasks.- Minimum of 3 years of experience in an executive assistant role, preferably supporting C-suite executives.- Proficiency in tools such as ADP Financial Services, Concur, and CRM systems.- Strong skills in calendar management, travel arrangements, and expense reporting.- Familiarity with Cisco Webex Meetings and Kronos Timekeeping System.- Exceptional organizational and multitasking abilities.- Ability to communicate effectively in both written and verbal formats.- Bilingualism in English and French is considered an asset.- Detail-oriented demeanor and ability to maintain confidentiality.If this position interests you and you meet the required qualifications, please do not hesitate and apply online today! Alternatively, you can connect with us by calling 613-236-4253!Job Reference Number: 0013324425Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply," you're agreeing to Robert Half's Terms of Use.