Finance Manager

Note : For the most up to date information, please view this posting at https : / / salts.applytojobs.ca /

Reports to : Executive Director

Status : Full-time Permanent

Supervision Given : Part-time Finance Clerk

Compensation : $54,000.00 - $86,000.00

Non-salary benefits : 5% employer RRSP contribution, group benefits / extended health plan, and paid vacation

Job Summary :

Ensures the financial health of the Society by developing and maintaining accurate financial policies, procedures and transaction records. Hybrid work model with flex time. Standard office hours are 8 am to 4 : 30 pm, Monday to Friday at 451 Herald Street, Victoria BC. Must be legally entitled to work in Canada.

About SALTS and Our Mission :

SALTS is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, 1700 young people (ages 13-24) receive “sail and life training” aboard one of our two schooners. SALTS Board, staff and crew members must be deeply committed to our mission : “to develop the spiritual, relational, and physical potential of young people through sail training, shipboard life and associated activities in a Christian environment” (e.g. an environment of love, grace, humility, and authenticity). To learn more about what this looks like in our programs, visit salts.ca / about-us / our-mission . SALTS currently has 25 full-time, year-round employees and an annual operating budget of ~$3.3 million. To learn more about SALTS, please visit www.salts.ca .

Essential Functions and Accountabilities :

Ensure accuracy of core financial data in QuickBooks Online

Implement month end procedures including bank and investment reconciliations

Account for, reconcile, and monitor endowments and bursaries on a monthly basis

Reconcile interfund balances monthly

Prepare monthly journal entries including recurring prepaids, amortization, accruals, and correcting entries

Maintain inventory and sales records of donated boats

Cashflow management

Prepare and file monthly PST returns, quarterly GST returns, quarterly and annual WorkSafe returns, annual Canadian and USA tax returns, annual report to the BC Registrar

Revenue reconciliation reporting – database to QuickBooks Online

Prepare monthly budget versus expenditure reports and internal financial statements on a timely basis

Create and monitor annual budget

Advise the Executive Director on matters related to financial health and budget goals

Prepare semi-monthly in-house payroll and maintain confidential payroll records

Prepare and remit semi-monthly source deductions to CRA, and monthly RRSP contributions

Maintain records for Group Benefits Plan, serving as Benefits Administrator

Prepare annual T4’s & T4 Summary and file with the CRA

Manage other payroll related matters including compliance with the Canada Labour Code, tracking taxable benefits, expense reimbursements and maintenance of employee leave / hours worked

Maintain a current set of financial policies and procedures which is accessible to the Executive Director

Communicate with auditors and co-ordinate annual financial statement audit

Prepare year-end working papers and supporting documentation as required by auditors

Supervise Finance Clerk who is responsible for Accounts Receivable, deferred revenue, Accounts Payable, credit card reconciliations, and SALTS-branded merchandise

Other Duties :

Assist other team members with their responsibilities if / when necessary, such as answering occasional phone calls, assisting a guest, helping at a SALTS event or assisting in communications during an emergency on board our schooners

A satisfactory criminal record check is an employment requirement and must be updated when requested

Assume other responsibilities as specified by the Executive Director

Knowledge and Skills :

Proven experience in a financial management role

Excellent working knowledge of Quickbooks Online and Microsoft Office 365, especially Excel

Ability to plan, organize and effectively manage multiple priorities

Ability to identify workflow and process improvements utilizing technologies to drive efficiencies and change

Strong attention to detail

Strong interpersonal skills and a cooperative, friendly attitude

Professional and courteous phone manner

Good written and verbal communication skills

Experience working with a charitable or non-profit organization and familiarity with Canada Revenue Agency guidelines for Registered Charities is an asset

Education :

CPA designation preferred but any accounting training is an asset

Minimum of five years industry experience for undesignated candidates

Timeline :

Closing date January 12, 2025 or as soon thereafter as a suitable candidate is found.