Administrative Coordinator - Research Training Centre & KL Care

BaycrestToronto, CA

30+ days ago

Job description

Baycrest Academy for Research and Education has an opportunity for a

ADMINISTRATIVE COORDINATOR

Research Training Centre & KL-CARE

Position Type : Full Time

Shift Type : Day, No weekends

Bi-Weekly Hours : 70 Hours

Hours of Work : 7 hrs / shift

Posting Number : 8209

Union : Non-Union

Date Posted : September 3, 2024

Internal Closing Date : September 10, 2024

Job Summary :

The Rotman Research Institute (RRI) is a premier international centre for the study of human aging and brain health. Housed within the RRI, the Research Training Centre (RTC) is a unit focused on the professional, technical, and career development of trainees. The RTC offers a wide range of training offerings including rounds lectures, workshops, scholarship and internship opportunities, outreach events, and conferences. Also within the RRI, the Kunin-Lunenfeld Centre for Applied Research and Evaluation (KL-CARE) is a support-and-services hub that supports point-of-care staff, researchers, and industry in conducting applied, evaluative, and clinical research. KL-CARE offers a diverse set of services, including project management and administration, research design and implementation, analysis and statistical, education and training, and knowledge dissemination.

Responsibilities include but are not limited to :

Provides support to the RTC including :

Preparation and dissemination of communications about RTC activities using Campaign Monitor

Assistance in the planning and coordinating of RTC events including trainee recruitment and orientation sessions, lectures, workshops, conferences, and outreach events (e.g., event registrations; catering; housekeeping and room booking requests; liaising with other Baycrest departments including Finance, IT, and Facilities)

Support of RTC scholarship and internship competitions (e.g., receives applications; organizes adjudication committees; prepares and distributes award letters)

Track and report RTC metrics including event attendance as well as feedback surveys and reports

Coordination of RTC steering committee and working group meetings and minutes

Provides support to KL-CARE including :

Coordination of team meetings and minutes

Facilitation of metrics tracking and reporting in collaboration with the Finance team

Provides administrative support to the Director, Research, Innovation, and Translation including meeting organization and set-up, RRI tour organization, and liaising with internal and external stakeholders

Qualifications include but are not limited to :

Minimum – community college diploma and at least three (3) years’ experience at mid-level administrative assistance level

Exposure to a research or educational environment an asset

Experience with event-planning and coordination

Excellent customer service skills

Excellent interpersonal skills

Excellent organizational skills with attention to detail

Ability to multi-task, prioritize workload, and initiate work and follow-up actions

Excellent command of written and verbal English

Excellent MS Office suite skills

INTERNAL APPLICANTS : Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS : Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest Health Sciences

are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at [email protected] or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check / vulnerable sector screen. Such exemptions will be considered on a case-by-case basis.

Required Skills

Required Experience