Administrative Assistant

Administrative Assistant

CA Toronto

Job ID : 2024-0036

Type : 5 (Non-Exempt, Bargaining Unit 2 (NEB)

of Openings : 1

Category : Administrative / Clerical - Administrative Assistant

Air Line Pilots Association, Int'l.

Responsibilities

Administrative Assistant

The Air Line Pilots Association, International (ALPA) , the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an Administrative Assistant for our Toronto office, located in Mississauga.

• ALPA represents more than 78,000 pilots at 41 airlines in Canada and the United States. The Administrative Assistant provides support for the Air Canada (ACA) Master Executive Council (MEC) office by word processing and proofreading a variety of letters, reports, briefs, contracts, forms, news updates, and the like, related to the work of the office;
• taking notes at meetings and providing drafts for review prior to distribution; assisting in the compilation of data for reports;
• updating online calendars, as appropriate; assisting in maintaining current and up-to-date files, filing and / or purging materials as directed and in accordance with Association policy and procedure and the Document Management Program;

duplicating, collating, and distributing a variety of documents, as directed; ordering supplies; and, making hotel and travel arrangements, as directed by the MEC officers and committees, as well as coordinating office meetings.

As the primary backup for the Administrative Assistant / Receptionist, they will also answer s; receive visitors to the office;

provide general information and / or route callers or visitors to appropriate persons; schedule couriers; and, open and distribute incoming mail in accordance with office procedures.

Responsibilities will require regular communications with member pilots, officers, and committees; Event Planning, Purchasing, and other Association staff;

hotels; vendors; and, consultants.

Travel required within Canada and U.S. : 2 5%.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behaviour of any kind based on race, colour, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics, including Aboriginal peoples and visible minorities, as outlined in federal or provincial laws.

We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

This position is covered by a collective bargaining agreement.

ALPA is a member-driven, staff supported, union with two internal professional unions.

Minimum Requirements :

• Secondary School Diploma (SSD) or Diplôme d'Études Secondaires (DES) required, with some post-secondary education and / or college course work preferred.
• Two (2) years of related experience strongly preferred but not required; or, the equivalent combination of education and experience.
• Customer / member service experience strongly preferred.
• Ability to transcribe, take fast notes, and / or shorthand strongly preferred.
• Experience maintaining web-based applications preferred.
• Solid verbal and written communication and interpersonal skills, as well as diplomacy and tact, to work effectively with all levels, internal and external.
• Software : Microsoft Word, Outlook, Excel, and PowerPoint.
• Able to work a flexible schedule on short notice as needed.

Physical Demands :

Note : The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer. Regularly required to maintain a stationary position; move about the office; determine what others have said or written;

and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and the local metropolitan area. May also include occasional bending, stooping, squatting, and / or pushing and pulling or moving, e.

g., to pack, unpack, and / or move cases.

Occasionally required to move, raise, reach, and / or retrieve binders, boxes, and files up to ten (10) pounds (lbs.). Sporadically and / or while on travel, could be responsible to move, raise, reach, and / or retrieve luggage and / or boxes weighing as much as 50 lbs.

Assistance may not always be available.)

ALPA offers competitive salaries with enhanced benefits, including :

• 27 days paid vacation and holidays per year plus 2 volunteer days per year;
• generous sick and bereavement leave;
• company-paid premiums for family supplemental health care (supplemental medical, dental, prescription, and vision for employee, spouse, and dependent children), life insurance, and long-term disability insurance;
• Education Assistance Program; and,
• Non-elective employer contributions of 13% made to individual RRSP account after 180 days of employment.

PROJECTED ANNUAL SALARY RANGE : CAD $62,144.00 CAD $83,026.00

Relocation not provided.

PM19

Qualifications

Memorandum

To : All ALPA Employees

All ALPA Employees

From :

Human Resources Department

RE :

REPLACEMENT OPPORTUNITY

Date : June 20, 2024

June 20, 2024

The following Unit 2 position is available in our Toronto (Mississauga), ON office :

POSITION :

Administrative Assistant, Gr. 5

DEPARTMENT : ACA MEC

ACA MEC

REPORTS TO :

Trust Administrator & MEC Office Supervisor

CLOSING DATE : June 27, 2024

June 27, 2024

SALARY RANGE (USD) : $866.00 - $1,448.00

EMPLOYEE REFERRAL BONUS (USD) : $1,351.00

JOB DUTIES

• The Administrative Assistant provides support for the Air Canada (ACA) Master Executive Council (MEC) office by word processing and proofreading a variety of letters, reports, briefs, contracts, forms, news updates, and the like , related to the work of the office;
• taking notes at meetings and providing drafts for review prior to distribution; assisting in the compilation of data for reports;
• updating online calendars, as appropriate; assisting in maintaining current and up-to-date files, filing and / or purging materials as directed and in accordance with Association policy and procedure and the Document Management Program;

duplicating, collating, and distributing a variety of documents, as directed; ordering supplies; and, making hotel and travel arrangements, as directed by the MEC officers and committees, as well as coordinating office meetings.

As the primary backup for the Administrative Assistant / Receptionist, they will also answer s; receive visitors to the office;

provide general information and / or route callers or visitors to appropriate persons; schedule couriers; and, open and distribute incoming mail in accordance with office procedures.

Responsibilities will require regular communications with member pilots, officers, and committees; Event Planning, Purchasing, and other Association staff;

hotels; vendors; and, consultants.

MINIMUM REQUIREMENTS

Secondary School Diploma (SSD) or Diplôme d'Études Secondaires (DES) required, with some post-secondary education and / or college course work preferred.

Two (2) years of related experience strongly preferred but not required; or, the equivalent combination of education and experience.

Customer / member service experience strongly preferred.

Experience with proofreading and editing.

Ability to transcribe, take fast notes, and / or shorthand strongly preferred.

Solid verbal and written communication and interpersonal skills, as well as diplomacy and tact, to work effectively with all levels, internal and external.

Software : Microsoft Word, Outlook, Excel, and PowerPoint.

Travel required within Canada and U.S. : 2 5%.

Able to work a flexible schedule on short notice as needed.

Physical Demands :

Note : The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer. Regularly required to maintain a stationary position; move about the office; determine what others have said or written;

and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and the local metropolitan area. May also include occasional bending, stooping, squatting, and / or pushing and pulling or moving, e.

g., to pack, unpack, and / or move cases.

Occasionally required to move, raise, reach, and / or retrieve binders, boxes, and files up to ten (10) pounds (lbs.). Sporadically and / or while on travel, could be responsible to move, raise, reach, and / or retrieve luggage and / or boxes weighing as much as 50 lbs.

Assistance may not always be available.)

Please apply online at alpa.org

and click on Careers;

Click on view all open positions and

• Administrative Assistant CA-ON-Toronto;
• Apply for this job online ;

Fill out an online form ; and,

create your login and enter your information as directed.

Please select the Internal Applicant (current employee) option

from the How Did You Hear About Us? drop-down menu.

ALPA employees who are interested in applying must also

complete an in-house bid form .

PLEASE NOTE :

The offer of employment for this position will be made only through the Human Resources Department.

REMEMBER!

You may be eligible to receive a referral bonus up to the amount shown, if ALPA hires an applicant referred by you.

Make your referral online at alpa.org ; click on About ALPA / Careers;

click on view all open positions and

Administrative Assistant CA-ON-Toronto;

Click Refer a friend for this job.

Compensation details : 45032-60164 Yearly Salary

PI9e9e9b19d151-26276-34705592