Talent.com
Executive Assistant
Executive AssistantMartell Ventures • West Kelowna, BC, Canada
Executive Assistant

Executive Assistant

Martell Ventures • West Kelowna, BC, Canada
14 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

On-Target Earnings : $80,000 - $90,000 CAD OTE

Location : Kelowna, BC

About Us

Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world.

Why you shouldn't work here – Radical Transparency from our CEO What Applying Looks Like

We keep it transparent and efficient. Here's what to expect :

  • 1-min intro video (Loom, Vidyard, or Google Drive – share your link below)
  • Application review
  • 15-minute intro call
  • Strengths assessment – how you learn and do
  • In-person interview – values and culture fit
  • Paid test project – work with us, like you're already on the team
  • Final call with our CEO
  • Offer – if we're both excited, we move forward fast

About the Role

We are hiring an Operations Executive Assistant to own office operations and act as the Executive Assistant to the Portfolio Growth Leader . This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office.

You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio.

What You'll Do

  • Support daily operations by managing schedules, internal communications, and task coordination
  • Prepare meeting materials, agendas, notes, and track operational action items
  • Maintain organized systems in Google Suite, Notion, and project management tools
  • Assist in developing and improving operational processes and documentation
  • Coordinate with founders, partners, and internal teams for logistics or project support
  • Use AI tools and automation to streamline repetitive tasks and workflows
  • Help maintain on-site operations, office organization, supplies, and general administrative functions
  • Handle confidential and sensitive information with discretion
  • What You Bring

    Required

  • 3+ years as an EA, Administrative, or Operations Coordinator role
  • Tech-savvy with the ability to learn and leverage AI tools
  • Strong proficiency in Google Suite, Slack, Notion, and project management software
  • Excellent written and verbal communication skills
  • Exceptional attention to detail, organization, and follow-through
  • Ability to manage multiple tasks and priorities in a fast-paced environment
  • Strong operational mindset. You like efficiency, structure, and clear processes
  • Preferred

  • Operations or project coordination experience
  • Experience in process creation, documentation, or workflow optimization
  • Previous experience in a fast-moving, high-growth environment
  • Create a job alert for this search

    Executive Assistant • West Kelowna, BC, Canada

    Similar jobs
    Accounting Private Tutoring Jobs Cariboo and West Okanagan

    Accounting Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Information Technology Private Tutoring Jobs Cariboo and West Okanagan

    Information Technology Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    English vocabulary Private Tutoring Jobs Cariboo and West Okanagan

    English vocabulary Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Academic tutoring Private Tutoring Jobs Central Okanagan and High Country

    Academic tutoring Private Tutoring Jobs Central Okanagan and High Country

    Superprof • Central Okanagan and High Country, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Finance Private Tutoring Jobs Cariboo and West Okanagan

    Finance Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Singing Private Tutoring Jobs Cariboo and West Okanagan

    Singing Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Chinese Private Tutoring Jobs Cariboo and West Okanagan

    Chinese Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Arithmetic Private Tutoring Jobs Cariboo and West Okanagan

    Arithmetic Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Drawing Private Tutoring Jobs Cariboo and West Okanagan

    Drawing Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Reading Private Tutoring Jobs Cariboo and West Okanagan

    Reading Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    ESL Private Tutoring Jobs Central Okanagan and High Country

    ESL Private Tutoring Jobs Central Okanagan and High Country

    Superprof • Central Okanagan and High Country, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Information Technology Private Tutoring Jobs Central Okanagan and High Country

    Information Technology Private Tutoring Jobs Central Okanagan and High Country

    Superprof • Central Okanagan and High Country, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Guitar Private Tutoring Jobs Cariboo and West Okanagan

    Guitar Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Academic tutoring Private Tutoring Jobs Cariboo and West Okanagan

    Academic tutoring Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Private Tutoring Jobs Cariboo and West Okanagan

    Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    English Private Tutoring Jobs Cariboo and West Okanagan

    English Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    ESL Private Tutoring Jobs Cariboo and West Okanagan

    ESL Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Statistics Private Tutoring Jobs Cariboo and West Okanagan

    Statistics Private Tutoring Jobs Cariboo and West Okanagan

    Superprof • Cariboo and West Okanagan, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted