Administrative Coordinator

We’re hiring an Administrative Coordinator for a remote role supporting one of Atlantic Canada’s largest and fastest-growing independent car wash brands. Our client focusses on delivering clean, efficient, and reliable car wash experiences — and behind the scenes, strong systems and organization are critical to making that happen.What They Offer

• $60,000 annual salary
• Full-time, permanent opportunity (direct hire)
• Fully remote role, working from your home office
• Comprehensive benefits including health and dental, profit sharing, and paid time off
• Company laptop and phone provided

What You’ll Do

• Act as a central point of coordination for administrative systems and information management, ensuring records and non-financial systems are accurate and up to date
• Coordinate meetings across the organization, including preparing materials and maintaining consistent formatting and structure
• Document meeting minutes, track action items, and distribute follow-ups to relevant stakeholders
• Format, organize, safeguard, and store documents, spreadsheets, presentations, and forms for consistency and easy access
• Manage records and information related to third-party providers, external vendors, motor vehicle registrations, insurance policies, and health plans, ensuring proper organization and tracking

What We’re Looking For

• 5+ years of experience in a similar administrative or coordination role
• A positive, efficient attitude with the ability to collaborate with team members at all levels
• Exceptional organizational skills with strong attention to detail
• Proficiency using document management, collaboration, and internal storage platforms
• Strong written communication skills
• Proactive and able to manage competing priorities with both hard and soft deadlines
• Able to handle sensitive and confidential information with discretion
• Adaptable and comfortable pivoting in a fast-changing environment

Since 1951, Drake International has been a global leader in integrated human capital solutions, delivering tailored services in recruitment, assessment and upskilling, operational efficiency, healthcare, and workplace wellbeing. We partner directly with employers to offer candidates the best opportunities at no cost, with a human-centered approach. Recruitment decisions are led by our team. We may occasionally pilot AI-supported screening tools to support efficiency, but they are not a fixed part of our selection process. All hiring decisions are made by people, and candidates will be informed if any AI tool is involved in their assessment in accordance with the Employment Standards Act. Drake International is an equal opportunity employer committed to accessibility, inclusivity, and diversity. Accommodation is available throughout the recruitment process. If you require accommodation, please contact your Branch Representative. HALWC