Administrative Coordinator

Who is CarInspect?

CarInspect is a fast-growing startup based in Montreal and a leading mobile vehicle inspection company in North America. Our mission is to help businesses handle vehicle inspections—a recurring need but non-core part of their operations—more efficiently and reliably.

Our marketplace connects inspection requesters (both businesses and individuals) with certified inspectors and mechanics across North America, offering multiple types of inspection services.

Founded four years ago, we now serve clients in Canada and the United States, with a goal of doubling our revenue by 2026.

Our Culture

As a small team (around 10 people), everyone plays a meaningful role in shaping CarInspect’s culture and day-to-day success.

We operate in a dynamic startup environment where execution matters, wins are celebrated (big and small), and learning happens fast.

Our core values are :

Positivity : You maintain a constructive, solution-focused attitude and bring good energy to the team, even in challenging situations, creating an enjoyable, respectful work environment.

Intellectual honesty : You are transparent about facts, limits, and mistakes and take responsibility for outcomes instead of blaming external factors or circumstances.

Action orientation : You just do it! You prioritize execution and progress over over-thinking and analysis, moving quickly to test and iterate.

Less is more : You believe in it and focus on quality and impact over quantity.

We believe in a strong, on-the-ground office culture. This role requires being comfortable coming to the office at least three days a week.

We’re looking for someone who genuinely fits our culture and wants to grow and become a long-term pillar of CarInspect.

What you’ll do?

You will work closely with Adelaide, cofounder and COO, supporting her in her day-to-day. Here are the main responsibilities you will work on :

1. Administrative & Documentation Support

• Prepare and maintain documents, reports, contracts, and presentations
• Ensure internal documents are up to date, accessible, and structured
• Apply for subsidies, grants, and government programs (with guidance from founders / accountants)

2. Finance & Accountability

3. People & HR Support

4. Tools, Systems & Internal Operations

5. Cross-Team & Founder Support

Profile We’re Looking For

What We Offer