Communications Assistant

Communications Assistant for large not-for-profit organization client, North York office.

Marberg Job Number : 2714.

Job Type : Temporary.

Initial Term : ASAP to April 3 2026, with possible extension.

Target Compensation : From $27 per hour to $35 per hour, according to experience.

Regular Work Hours : 8 : 30 am to 4 : 30 pm not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).

Work Location :  100% onsite at client's North York office, with offsite parking available.

Onsite Dress Code : Business Casual.

Position Reports To : Director.

Responsibilities Summary :

Provide professional communications and administrative support services to communications division of large not-for-profit organization, supporting directors and managers in effective execution of communications and corporate strategy programs and services.

• Support initiatives across the Communications Division, including reviewing content and contributing to research activities.
• Compile and coordinate information for projects and presentations.
• Assist in preparation of correspondence, reports, presentations, executive summaries, financial statements, business cases, manuals, travel expenses and purchase requisitions.
• Transcribe and distribute agendas and minutes within a short turnaround time.
• Manage and coordinate calendar invites and scheduling conflicts.
• Organize and facilitate internal and external meetings, as well as manage facility and travel arrangements.
• Prepare and distribute agendas and records of discussion.
• Provide reception and front-line public inquiry services, including flagging emerging issues, high call volumes and trends.
• Perform variety of administrative tasks, including divisional budget coordination and expenditure management.
• Responsibly handle confidential information and documents.
• Maintain and update the shared intranet site for the division.
• Handle day-to-day office site administration including ordering and storing office supplies.
• Additional communications and administrative support responsibilities as required.

Qualifications :

Education : Post Secondary Degree or Diploma in Communications, Business Administration, Office Administration, or related discipline, or equivalent combination of education and work experience.

Preferred Work Experience : At least 2+ years of progressive experience in office administration, supporting a senior management team.

Preferred Sector Experience : Corporate communications, not-for-profit or public sector experience preferred.

Technical and Language Skills Requirements :

Excellent verbal English skills, with polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes :

Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements :

Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes :

Recommended Application Date : Kindly submit your resume as soon as possible, as our client will not accept applications after December 19, 2025. We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.