Project AdministratorHydro Ottawa • Ottawa, ON, CA

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Project Administrator

Hydro Ottawa • Ottawa, ON, CA

15 days ago

Job type

Full-time

Job description

Coordinate projects of lower complexity effectively and efficiently adhering to Hydro Ottawa project management processes, guidelines, and PMBOK principles including project execution, and final project reconciliation functions to ensure successful project outcomes

Coordinate activities, resources, equipment and information, and monitor project construction, finances, and project status using the enterprise resource planning system

Communicate with Stakeholders and prepares cost variance reports as required

Identify project goals, needs, and scope, and develop project plans to achieve them

Plan, monitor, and document tasks throughout a project

Monitor and ensure all tasks, deliverables, and project materials are delivered promptly in adherence to project timelines

Effectively communicate with predominantly internal stakeholders concerning project status, manage their expectations, and ensure stakeholder satisfaction

Prepare or assist with project budget preparation for lower complexity projects

Analyze risks and opportunities associated with lower complexity projects and develop and implement mitigation plans to effectively manage risks throughout the project life cycle

Provide process improvement recommendations to management and other internal work groups

Monitor project progress and work with project team to develop solutions to issues that arise

Prepare all appropriate contracts and agreements using applicable templates

Create and maintain project documentation, plans and reports

Review and recommend peer design proposals as per the Design Approval Process, ensuring that all designs meet Hydro Ottawa standards and regulatory requirements

Ensure that all projects are executed to meet the requirements, budgets and schedules by liaising with all Hydro Ottawa divisions / groups and external contacts as required

Communicate and coordinate with customers, developers, consultants, contractors, representatives from the city, other utilities and other outside agencies as required

Provide interpretation of Hydro Ottawa specifications to outside consultants and contractors

Ensure adherence to the Contractor Safety Management Program

Prepare and issue Health and Safety and Ministry of Labour (MOL) documentation such as job planning, MOL project notification, etc.

Ensure the quality and accuracy of project construction work is to design standards and the requirements of Regulation 22 / 04, and take corrective action as necessary

Coordinate material management that may include evaluating, inspecting, testing, and forecasting

Participate in the preparation of technical standards, guidelines, and specifications

Review, prepare and present reports associated to status, budget, material, timeline, etc., as directed by line management

Provide feedback on processes and equipment failures, and recommend corrective actions to promote continuous improvement in project execution

Prepare or assist with design related training material and deliver or assist in delivery of training, mentoring of peers and students

Complete service layout work related to lower complexity projects as required

Complete civil plant inspections related to lower complexity projects as required

Ensure as-built information is accurately gathered and recorded in GIS

Ensure mandated applicable regulatory timelines are adhered to for energy infrastructure development initiatives such as DER (Distributed Energy Resources) and EV (Electric Vehicle) charging connection applications

Coordinate and oversee work packages for fiber installation projects

Complete and manage 3rd party Support Structure Attachments (SSA’s) as required

Perform other related duties as required

OACETT certification, or eligible for certification within 2 years

Certified Associate in Project Management (CAPM), Project Management Institute (PMI) Certification, or eligible to obtain within 2 years

Project Management experience considered an assetPost secondary education (diploma) in Electrical Engineering Technician or Technology, or in a related Engineering technical discipline or, minimum 10 years electrical utility operations field experience, with an applied sciences diploma, may substitute for stipulated academic requirements

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Project Administrator • Ottawa, ON, CA

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