administrative assistant

Qualifications

Education : College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience : 7 months to less than 1 year

or equivalent experience

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Working terms

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