Coordinator (Community Campaign and Events) (10549)

Overview

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Position summary

Uxbridge Hospital Foundation is currently seeking a Coordinator, Community Campaign and Events to support our signature and community events program. This is an exciting opportunity for an experienced event coordinator who has planned and executed events with a focus on signature, peer-to-peer and community fundraising events. We are looking for a ‘hands on’ member of our team who is passionate about helping to make a difference at our community hospital. 48_Scheduling Created with Sketch.

Schedule

Regular daily hours of work with the occasional need for irregular work hours. 48_Budget Created with Sketch.

Compensation

55,000 - $70,000 per year

Responsibilities

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Management

Manage online fundraising and event websites and help promote Foundation achievements through social media. Manage online auction logistics for events including cataloguing items, program lists, creating descriptions and display setups as required. Leverage the Foundation’s database systems including Donor Perfect and AKA raisin to accurately track, pull and analyze reports to help inform our decision making. 48_Product Management Created with Sketch.

Coordinate

Coordinate and be able to manage all aspects of event operations, including developing and executing critical paths, RSVPS, venue or vendor / supplier negotiation, creating print materials / signage, permits, preparing and sending out sponsor invoices and coordinating volunteer and staff attendance. Successfully execute events to ensure a meaningful event experience for the guests and maintain and exceed the profitability of the Foundation’s event portfolio. 48_Prepare Created with Sketch.

Prepare

Prepare event-day supplies, maintain the event calendar and coordinate staff and volunteers’ attendance at events. Coordinate committee meeting and event notices, coordinate room bookings and room set-up, distribute materials, organize catering and audio-visual requirements, take accurate minutes and distribute agenda and materials in a timely manner. 48_Human Resources Created with Sketch.

Assist

Be adept at communicating with key event stakeholders and varied internal and external audiences as well as providing a high level of support and service to volunteers, donors, sponsors, vendors. This position will also assist in developing and executing both internal and community outreach events, such as the internal family campaign, cause-marketing campaigns, and corporate employee giving campaigns. 48_Document Created with Sketch.

Administration

Provide ongoing administrative duties including, thank you letters, coordinating event invitations, maintaining database files and records, preparing and submitting raffle / lottery license applications and reports, gift processing, taking minutes and distributing event materials in a timely manner. Track revenue and expenses of assigned events and provide regular reports of financial status to Manager. 48_Support Created with Sketch.

Support

Correspond and support community event organizers to execute successful events and fundraising initiatives, including representing the Foundation at community events (Third Party Events) and assist where possible. Identify and seek sponsorship, gifts-in-kind, and other donations for events. Execute post event stewardship activities including meaningfully thanking our event supporters including participants, sponsors, donors and vendors.

Requirements

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Qualifications

A university degree or college diploma and a minimum of 2 years’ experience in event planning and execution; not-for-profit or fundraising experience preferred. Valid G license and access to vehicle. Outstanding analytical and organizational skills and excellent ability to manage a diverse range of assignments and events with high efficiency and attention to detail. 48_Proficiency Created with Sketch.

Proficiency

Aptitude for computers and ability to learn new systems quickly and knowledge and experience updating and managing web pages. Strong technical skills, including experience with online resources, Microsoft Office, Excel and PowerPoint, Donor Perfect, Adobe Design, Canva, database applications, design and web applications. Demonstrated ability to exercise discretion and good judgment, take initiative, and respect the confidentiality of sensitive information and materials. 48_Creative Created with Sketch.

Initiative

A self-starter with strong motivation to take on multiple initiatives and ability to adjust to changing priorities and competing deadlines. Ability to thrive in a fast-paced, creative environment while maintaining a positive attitude. Solid interpersonal, relationship building skills and demonstrated sound judgment and ability to maintain confidentiality. Demonstrated flexibility, creativity and initiative. 48_Assessment Created with Sketch.

Skills

Superior communication skills, both verbal and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic, and tactful manner. Professional demeanour and ability to deal comfortably and efficiently with senior staff, donors, as well as their support staff. Ability to carry, load and offload physical collaterals.