Office Coordinator

ABOUT THE ORGANIZATION

Our client is a global, privately held organization operating in the life sciences sector, driven by innovation and a strong commitment to improving patient outcomes. With a solid scientific foundation and a focus on developing specialized therapies for unmet medical needs, the organization combines scientific rigor with a people‑centered culture. The company is establishing a new Canadian affiliate in Mississauga, Ontario. This represents a key phase of growth and offers a unique opportunity to join a foundational team, contribute to the setup of local operations, and help shape the culture and long‑term success of the Canadian organization. Core values include a strong focus on people, quality, integrity, collaboration, and continuous improvement.

JOB PURPOSE

The Office Coordinator plays a key role in ensuring the smooth day‑to‑day operations of the office. This position provides administrative and operational support across the workplace, supports Environmental Health & Safety (EHS) activities, assists Human Resources with onboarding and recruitment administration, and manages mail, courier, and logistics services. This is an office‑based role reporting to the Senior Director, Human Resources. The ideal candidate is highly organized, proactive, service‑oriented, and comfortable working in a growing, fast‑paced environment.

KEY RESPONSIBILITIES

Office Operations

• Serve as the first point of contact for employees, visitors, and vendors; greet guests and maintain visitor logs.
• Provide reception support, including answering, directing, and monitoring incoming phone calls and ensuring timely responses to inquiries.
• Support the company through an office buildout or expansion in partnership with the Senior Director, HR and project managers, assisting with logistics coordination, vendor communication, and ensuring workspace readiness throughout key project phases.
• Maintain a clean, organized, and professional office environment, including meeting rooms, common areas, kitchen and supply rooms.
• Manage office supplies, equipment, and inventory; coordinate ordering and purchases as needed.
• Coordinate catering for meetings, events, and employee functions, including vendor selection, ordering, setup, and cleanup.
• Support scheduling and setup of meetings, events, and conference rooms.
• Coordinate building access badges and general facilities requests.
• Liaise with property management and external vendors for maintenance, repairs, cleaning, and office services.

Environmental Health & Safety (EHS)

HR & Communications Support

Courier, Mail, and Logistics

Other

QUALIFICATIONS

Education

Experience

Skills / Competencies

Other Requirements

Employment Equity & Accessibility

The organization is committed to fostering an accessible, inclusive, and equitable workplace. Accommodations will be provided throughout the recruitment process and employment lifecycle in accordance with applicable provincial and federal legislation. All accommodation requests will be handled confidentially.

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