Administrative Coordinator

Company Overview

This Montreal-based company is a sales and service firm specializing in products for the restaurant industry throughout the Montreal and Quebec regions. Their clients are primarily restaurants. This team is known for its family-focused approach, entrepreneurial spirit, and dynamic environment. They highly value diligent follow-up on processes, procedures, and operations.

🚀 Role Summary (Administrative-Operations Coordinator)

The Administrative-Operations Coordinator supports and improves daily workflows, including dispatch and scheduling, inventory management, time-tracking systems, and administrative coordination. This role ensures that systems and processes are organized, executed efficiently, and properly documented. The Coordinator works closely with service technicians, sales representatives, and administrative staff to keep operations running smoothly.

Advantages

Permanent Position

Location : Town of Mount Royal (TMR)

Salary : $50k - $60k

Flexible Schedule : 40 hours per week (9 : 00 AM - 5 : 00 PM or 8 : 30 AM - 4 : 30 PM), but paid for 42 hours / week.

Benefits Plan : After 3 months, plan paid at 80% by the employer.

Pension / Retirement Contribution : 5% employee contribution, with a 5% employer match (10% total).

Vacation : 2 weeks (open to 3 weeks, depending on experience).

Work Setting : 100% in-office.

Team Environment : Great team.

Management : Accessible manager.

Parking : Parking available.

Responsibilities

Key Responsibilities (English)

Assist management in developing and executing project plans, timelines, schedules, and budgets.

Coordinate project tasks, resources, meetings, and information among teams.

Track progress and ensure proactive follow-up on outstanding tasks and deliverables, escalating issues when necessary.

Maintain comprehensive project documentation, including schedules, progress reports, and meeting minutes.

Work with suppliers to obtain quotes, confirm deliveries, and ensure timely execution.

Support the continuous improvement of operational workflows and tools.

Qualifications

Required Qualifications (English)

Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience).

Experience in project coordination or administrative support within a service-oriented company.

Excellent written and verbal communication skills in both French and English.

Strong organizational and multitasking skills, with a keen attention to detail.

Ability to work collaboratively in a fast-paced environment.

Summary

If you are looking for an administrative position within a fast-paced and growing company, we invite you to submit your application to :

maria.gaglione@randstad.ca

elise.belzile@randstad.ca

514.332.1055

Good to know you !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.