Event Administrator

Event Administrator

Status : Full-Time - 12-month contract - Existing position

Location : Toronto, ON - Hybrid

We are committed to a human-centered recruitment process and do not use AI tools at any stage of candidate evaluation or selection process.

Cystic Fibrosis Canada is looking for our next Event Administrator to help Canadians with cystic fibrosis (CF) live W / O Limits.

Imagine life, health and hope without limits . You can help us lengthen life-spans and improve lives. Ensure CF care and support is available. Increase access to critical medicines. Help everyone in Canada's CF community live fully, beyond the limits of cystic fibrosis.

Are you ready to help Canadians live without limits ? Apply today and change lives tomorrow.

WHO ARE WE?

Cystic Fibrosis Canada has dramatically changed the cystic fibrosis story, advancing research and care that has more than doubled life expectancy. Since being founded by parents in 1960, Cystic Fibrosis Canada has grown into a leading organization with a central role engaging people living with cystic fibrosis, parents and caregivers, volunteers, researchers and healthcare professionals, government and donors, all working together to change lives through treatments, research, information and support. Despite remarkable progress, the fight is not yet done; there are still Canadians left behind. The organization's goal is to keep pushing until all people with cystic fibrosis can experience a full, healthy life, without limits.

THE ROLE AND IMPACT :

The Event Administrator will report to the Senior Manager, Signature Events, and work alongside the Events and Community Fundraising Team (National and Third Party) as well as internal stakeholders to support administration tasks through the execution of CF Canada and third-party fundraising activity. A fast-paced role, working across multiple programs, the person needs to be flexible and adaptable to a busy workload and strong in using trackers and databases to manage workload.

RESPONSIBILITIES AND OPPORTUNITIES FOR GROWTH :

Administrative & Event Support

• Assist the fundraising team with daily operations and administrative tasks, including managing calendars, scheduling meetings, and responding to mailbox inquiries.
• Provide event logistical support including venue booking, vendor coordination, and ensuring necessary supplies are available. Communicating with vendors, sponsors and attendees as needed to meet deliverables.
• Respond to insurance requests and tracking as well as sending and filing Memorandum of Understanding documents and contracts.
• Prepare, organize, and send event materials, including invitations, programs, and attendee lists.
• Support the management of fundraising collateral including stock inventory, ordering, packaging and distributing materials, storage unit overview and community merchandise requests.
• Support in-office printing of materials and distribution of materials, cards and letters to donors / participants.
• Entering data for internal finance, event, logistic and stewardship trackers for the team.
• Administer participant registrations within the Peer-to-Peer system.
• Set Up and deploy surveys and debriefs, prepare information for the analysis of post activity campaigns.
• Updating and drafting PowerPoint presentations for internal use.
• Provide administrative support for volunteer recruitment, onboarding and management.
• Upload information to the website (content, copy and images). Participate in testing webpages and tracking activity. Creation of event pages as needed.
• Updating event listings and regional pages on CF Canada platforms and websites.
• File event applications, agreements, and compliance forms.

Data Entry & Reporting :

Communications :

Other

WHAT YOU BRING :

WHAT WE OFFER :

Please submit your resume and cover letter directly through LinkedIn.

Application deadline : open until filled.

Cystic Fibrosis Canada thanks all applicants in advance. Only those candidates selected for an interview will be contacted.

Cystic Fibrosis Canada is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to culture, ethnicity, race, color, religion, beliefs, gender, gender identify or expression, sexual orientation, nation of origin, genetics, disability, age, or veteran status.

We will be happy to work with applicants requesting accommodation at all stages of the hiring process.

For additional information on our values (Connected, Inclusive, Impactful and Bold), Cystic Fibrosis Canada and the courageous fight being waged against this disease, please visit