Administrative Assistant

2 days ago Be among the first 25 applicants

VRS Communities Society provided pay range

This range is provided by VRS Communities Society. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00 / yr - CA$60,000.00 / yr

Key Duties And Responsibilities

• Perform confidential accounting functions : prepare Accounts Payable and Accounts Receivable; code invoices, track payables, manage cash flow; prepare rent roll, weekly deposits; process and distribute resident statements, including extra billings, telephone, guest meals and other service charges; receive, count, or pay out cheques and / or cash; prepare security deposit refunds; maintain all administration records, costs, supplies, storage, and ensure payments are authorized by GM or department head; submit accounting details to Junior Accountant at head office within monthly accounting cycle and as needed.
• Prepare and process confidential payroll : use Quadrant Workforce system; manage schedule, submission of hours, wages, new employees, terminated employees; verify timesheets and / or timeclock data; submit employee paperwork to benefits and payroll administrators at head office within pay period cycle and as needed.
• Record, sort, file, and retrieve confidential information : routine entries in files, books, or on forms; keep tallies or lists; sort, file or retrieve information in existing filing system; search for missing files, forms, orders, etc.
• Prepare confidential written reports.
• Review forms, reports and correspondence for completeness and accuracy.
• Check the work done by others to ensure procedures and / or instructions have been followed.
• Process requests and receptionist duties : receive and review incoming correspondence, telephone calls, or other requests from residents, families, professional community, suppliers, etc.; prepare responses to inquiries; respond to telephone inquiries; respond to emergency calls; greet visitors.
• Manage staff : train, schedule, evaluate, and discipline reception staff; ensure full coverage at front desk; create schedules.
• Utilize various computer programs including Microsoft Office, Quadrant, and Workforce.
• Operate and ensure office machines (e.g., copiers and fax machines) are working and well maintained.
• Maintain and order office supplies.

Qualifications

Education / Training

Salary

CA$50,000 - CA$60,000 yearly, depending on experience.

Schedule

Monday‑Friday : 8 : 00 am‑ 4 : 00 pm (negotiable).

Experience

Personal

Working Conditions

The Administrative (Admin) Assistant will work under the direction of the General Manager. The Administrative Assistant will perform confidential clerical and administrative duties for the General Manager; to assist in the management of the site and to provide support to the residents, their families, and staff.

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