Executive Assistant

Working with a vibrant, fun-loving, interesting, and fast-paced technology company- a beloved Vancouver organization! Directly supporting 2 C-suite executives (Chief HR Officer and Chief Legal Officer). 6-month contract to start with full-time hours. Good chance for permanent in future.

Who- the Company :

Our client is a large, very admired, and highly successful Canadian company in the tech sector. They have a vibrant corporate culture with fantastic people to work with and learn from.

What- the Role :

This is a well-rounded Executive Assistant role spanning a variety of areas such as complex multi-time-zone calendar management, meeting scheduling and meeting note-taking, travel coordination, email organizing, budgeting, event planning, expense reporting, document creation, and internal & external communications. Using Google suite and Mac computers.

This is a contract role to start- ASAP start and running until summer 2025.  SWIM has placed several people on contract at this company who have converted to permanent, and given the size of the company, there is a good chance of another permanent EA role opening up.

Who- the Candidate :

We are seeking an experienced EA who has directly supported senior executives. Experience specifically supporting a C-suite leader in technology, human resources, or legal is highly preferred (but not required).

Experience working in a  fast-paced tech company is a significant asset, but not required. Qualified candidates will be adept at liaising between senior stakeholders (internal and external), and will conduct themselves with discretion and professionalism. Excellent scheduling and calendar management skills are important, as is an organized and proactive “project coordination” approach. The EA will be preparing presentation materials, reporting various information, taking meeting minutes, and following-up on action items on behalf of the 2 executives.

How Much :

Competitive hourly consulting rate commensurate with calibre and relevance of EA experience and skills, likely in the range of $38 to $50 an hour. Please discuss your hourly rate expectations further with SWIM! If / when this role convert to permanent employment, please note the total compensation package includes health & dental benefits, an RRSP match, paid vacation program, a profit sharing program, etc.

Where :

The EA will work from the Vancouver head office at least 1 and often 2 days a week. 3-4 days a week they can work from home, but must be flexible depending on meetings and projects. For example, one day a week the EA will attend a 7 : 30am team meeting (over video).

When & How to Apply :

If you are interested in this opportunity to work with a successful and reputable Vancouver company in a fast-paced sector, please do not hesitate to apply soon as this search is MOVING VERY QUICKLY! We are looking for someone who can interview on Feb 14th and / or 18th, and start as quickly as Feb 19th, 20th, or 21st. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. SWIM is presenting short-listed EA candidate profiles directly to the hiring team for review. Thanks!