People Team Executive Assistant

Permanent full-time position

Inclusive collaborative team culture with great employee benefits

The Role

Are you looking to grow your career in a fast-paced vibrant People team An opportunity has become available for a strong Administrator to support our People team executives providing administration support across the team and employee life cycle. This role will be based at Head Office NSW -St Leonards Sydney.

Reporting to the GM People Operations however providing administration support equally to GM People Commercial and GM People Corporate this role offers a fantastic opportunity for those aspiring to a fulfilling career in HR. You will gain valuable insights into how this function works within a national organisation.

Key Accountabilities

Proactively manage complex diaries / calendars for three GMs

Coordinate domestic travel arrangements including itineraries bookings and travel documentation

Prepare submit and track expense claims ensuring compliance with company policy

Provide administrative support including meeting preparation minute-taking and follow-up on action items

Proactively manage and coordinate the preparation of reports including gathering data formatting documents and ensuring timely distribution

Coding and processing invoices for payment

Support the GMs in preparing presentations and briefing materials as needed

Updating and maintaining SharePoint and intranet sites related to the People team

Liaising with executive and senior administrative assistants to handle requests and queries from senior leaders

About You

Our ideal candidate is a dynamic administrator who is approachable and has a genuine passion for client care and excellent customer service. You are a self-starter who thrives on autonomy is innovative and possess a natural ability for creative problem solving in order to manage in a fast paced environment.

Key Skills and Experience

High attention to detail and ability to manage competing priorities for multiple stakeholders.

Excellent written and verbal communication skills

Strong problem-solving capability curiosity and capacity to innovate

Strong interpersonal skills with the ability to connect quickly and source information

Personal resilience adaptability and a positive solutions-focused attitude in a fast-paced environment

Demonstrated experience in an administration customer service or similar role

Proficiency in MS Office applications

Benefits

Professional Advancement : Recognition and Professional Development. Free access to LinkedIn Learning with over 18000 courses to advance your career and the Ramsay Leadership Academy to support career progression.

Ramsay Rewards : Access great deals at over 400 major retailers

Employee Wellbeing : Flexible working arrangements a commitment to work / life balance and free Employee Assistance Program offering access to confidential counselling coaching and support 24 / 7.

Make a Difference : Make a meaningful impact on the delivery of quality healthcare services and contribute to the transformation of the industry.

Ramsay Way Culture : Join a team dedicated to People Caring for People fostering a positive supportive and inclusive environment.

About Us

Ramsay Health Care a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of People Caring for People since 1964.

We believe in a bright future for our company and for every one of our employees our wellbeing initiatives and learning and development programs have seen us grow as an industry leader and sought after employer.

Requirements

A National Police Check conducted within the previous 12 months may be asked of you

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered

For enquiries please contact Diana McManus via email

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct available at

Required Experience :

IC

Key Skills

Business,Car Driving,EAM,EPC,Employee Benefits

Employment Type : Full-Time

Experience : years

Vacancy : 1