Graduate Administrator Assistant (Clerk PL4)

Closing Date : November 21, 2024 at 4 : 00 PMFINANCIAL SERVICESUNB Finance is a team of approximately 65 people who lead, direct, and develop strategic and operational planning for the university's finances. This unit reports to the Vice President Administration and Finance and serves the Board of Governors as well as the following Board Committees, Finance & Properties Committee, Audit Committee, and Investments Committee.WHAT WE OFFER Full-Time | 1-Year Term | Fredericton | Hybrid UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes work-from-home options.Standard Work Hours : Mon - Fri | 8 : 15 am - 4 : 30 pm | 36.25 hours per weekSalary Range : $23.48 - $27.26 per hourYOUR FOCUS Reporting to the Graduate Administrator, the Clerk PL4 (Graduate Administrator Assistant) manages clerical processes for Masters and PhD student accounts throughout the academic year. This position also reconciles the GRA / GAA payroll deductions with the bi-weekly payroll report in a time sensitive manner.Create and approve payment plans each term (approximately 180 / term) for all Masters and PhD students on both UNB campuses via email. This includes noting the accounts with plan details to ensure accounts is showing to be in good standing.Follow up on delinquent accounts via email and or phone call to ensure that all student payment plans remain up to date.Apply monthly interest to all accounts at the beginning of each month.Create and maintain the spreadsheet for all payment plans each term, and at the end of the term, add accounts to the overdue spreadsheet and begin sending statements for collection process where needed.Create and maintain master spreadsheet for all Masters and PhD students who have GRA and or GAA funding that pays their tuition on a bi-weekly basis through the payroll system. This includes reconciling this spreadsheet on a bi-weekly basis to the payroll report, identifying any error or omissions, and bringing to the attention of both the Graduate Administrator and the Payroll Administrator.Review students' reports along with the Graduate Administrator each term to determine which accounts need a late fee added, and when to remove IT Access.Prepare and submit Student Loan Program Information Forms for all loan applicants which is UNB's part of the application process for all graduate students.Work on NSLSC Online Portal to process confirmation of enrollments for Masters and PhD students who have existing loan debt and need to remain in interest free status.Analyze the students' accounts for processing student loan funds for Masters and PhD students, calculating and requesting tuition and fees from the loan that is being submitted.Respond to emails within the designated inbox for all Masters & PhD (graduate) students.Provide dedicated back up to the Graduate Administrator during absences due to vacations etc.Perform any other duties as assigned by the department.WHAT YOU BRING Post-secondary education in a recognized accounting program.3 years of related experience in a high volume, computerized accounting environment.An equivalent combination of training and experience may be considered.Additional Strengths Experience working with student loans is considered a definite asset.Experience working with accounts and fees in an academic environment is considered an asset.Strong customer service skills.Skilled use of Microsoft Office products.Knowledge of fundamental accounting principles.About University of New BrunswickThe University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2024 and one of Atlantic Canada's Top Employers for 2023.UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.Other InformationWHY CHOOSE UNB? UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC) This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.COMMITMENT TO EQUITY, DIVERSITY & INCLUSION The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.We thank all who apply; however, only those selected for an interview will be contacted.