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Tenant Services Coordinator
Tenant Services CoordinatorBGIS • Thunder Bay, Ontario, Canada
Tenant Services Coordinator

Tenant Services Coordinator

BGIS • Thunder Bay, Ontario, Canada
28 days ago
Job type
  • Full-time
Job description

Description

ABOUT US

BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10000 professionals worldwide we relentlessly focus on enabling innovation through the services we deliver. We actively seek new opportunities that drive innovation for our clients businesses. Globally we manager over 320 million square feet of client portfolios across 30000 locations in North America Europe Middle East Australia and Asia. For further information visit .

OUR CULTURE

At BGIS our culture is built on three foundational pillars :

  • Culture of Care : We deeply care for each other our clients partners and the communities we serve.
  • High Performing Teams : We go Above and Beyond to deliver exceptional services. INTEGRITY OWNERSHIP RESPONSIVENESS INITIATION VISIBILITY DRIVE and INTEGRATION are core to high performance.
  • Unwavering Commitment to Sustainability : We conduct every action with a focus on preserving our earth.

SUMMARY

The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects workspace changes design services and office services. They coordinate the resolution of tenant issues related to the delivery of tenant service projects. The Tenant service Coordinator will collaborate with various partners to ensure a high-quality seamless workplace experience is provided consistently for all this role there is a unique opportunity to influence how employees work and directly impact their work day. You will work with a team of professionals delivering workplace this role you will support the key differentiator of the organization its people by enabling a culture of high-performance teams.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

Opportunities for Development :

At BGIS we are committed to the development of our people offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles some include :

  • On Account & expanded Operational roles
  • Facility Management Office roles to support accounts
  • Project Management roles support projects
  • KEY DUTIES & RESPONSIBILITIES

    Safety Ownership and Regulatory Compliance

  • Comply with all internal and external requirements including but not limited to environmental health and safety fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.
  • Workplace Support

  • Support customers visitors and employees in a friendly knowledgeable and courteous manner at all times
  • Responsible for the workplace experience in designated lobby / service areas welcoming employees assisting with inquiries / questions and point person for Health Screening upon entry within the open lobby space
  • Assist with electronic visitor sign in when necessary
  • High level of confidentiality will be a must in this role.
  • Act as an ambassador ensuring a positive Workplace Experience and be able to communicate confidently and articulately to employees and guests with a professional / positive demeanour
  • Have an extensive knowledge of the workplace technology meeting rooms multi-purpose and shared spaces amenities and places of interest.
  • Assist with minor event planning and meeting space set ups and clean ups
  • Use operational knowledge of the facility to provide swift resolution of any challenges experienced by employees or guests.
  • Ensure workplace health and safety guidelines are followed and report any violations or near-misses to Manager
  • Attend and participate in the Joint Health and Safety Committee meetings
  • Submit work orders for maintenance (including technology) workspace or janitorial issues to ensure timely response and tracking for continuous improvement.
  • May be required to wear a BGIS uniform or outerwear when performing duties if required such as a branded shirt
  • Lobby Duties

  • Ensure access card is used for each Team Member ensuring no tailgating
  • Ensure ID badge is displayed for Team Members and Visitors
  • Clean / Wipe high touch point areas of lobby hourly
  • Floor Duties

  • Identify safety hazards and maintenance issues
  • Assist in meeting rooms for IT connections and supplies
  • Technology Assistance

  • Point of contact for office and technology issues
  • Demonstrate new technologies released in support of enhancing the workplace experience
  • Administer triage for meeting room technology- i.e. reset reboot meeting room panels and lobby touch screen and / or manage escalations
  • Manage locker / file cabinet inventory assignment
  • Retrieve and respond to voicemail messages daily
  • Projects :

  • Receives processes and validates service requests received by telephone e-mail and personal visits and maintain service call / work order tracking as required (Keep a Project Tracker spreadsheet).
  • Works with the Facility Managers to deliver small-scale tenant service projects; determining skills required assisting with contractor selection and monitoring performance.
  • Coordinates plans and oversees BGIS and subcontracted forces to deliver required tenant service projects within the scope of the position.
  • Reviews the work done by contractors reports any discrepancies to Facility Manager and requests Purchase Orders.
  • Health and Safety :

  • Follows Company procedures to ensure safe environment personal safety and safety of others.
  • Manages time & space of building activities to ensure no conflicting safety hazards.
  • Verifies client security requirements and ensures service providers are compliant prior to entering client space.
  • Communication :

  • Develops client project communications including deadline notification process updates and scope requirements.
  • Analytics & Data Management :

  • Tracks all projects and timeline providing regular status updates to the Facility Manager.
  • Tracks and reports on project totals monthly when required.
  • Relationship Management :

  • Develops and maintains effective relationships with vendors clients and stakeholders.
  • Manages stakeholder requirements scope changes and project expectations.
  • KNOWLEDGE & SKILLS

  • High school completion plus a specialized technical or business course.
  • 1-3 years of job-related experience specific to the assignment facility management churn facility infrastructures client industry sector government sector etc.
  • Good client management / customer service skills.
  • Effective Interpersonal skills with an emphasis on communication (verbal / written).
  • Knowledge of project delivery and tendering processes.
  • General knowledge of commercial building systems and / or construction.
  • Strong organisational coordination and documentation skills with the ability to multi-task.
  • Ability to work independently.
  • Proficiency with CAD will be considered an asset.
  • Proficient with MS Office and email software.
  • BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process please contact us at askHR. Upon request for accommodation we will consult with the applicant in question and provide or arrange for the provision of suitable accommodation in a manner that takes into account the applicants accessibility needs due to disability.

    At BGIS we believe that diversity and inclusion is a key business driver such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

    Required Experience :

    IC

    Key Skills

    Electro Mechanical,Instrument Maintenance,Adobe Dreamweaver,Document Control Management,E-Commerce

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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    Service Coordinator • Thunder Bay, Ontario, Canada

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