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Office Administrator

Office Administrator

Modern NiagaraVaughan, ON LHS, CA
9 days ago
Job type
  • Full-time
Job description

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award.

We are seeking a highly organized and detail-oriented Office Administrator to join our Team in Vaughan.

As the Office Administrator, you will provide exceptional administrative support according to the needs of our clients.

Duties and Responsibilities :

  • Greeting guests and employees; answers inquiries or direct where necessary.
  • Distribution of mail / couriers, arranging outgoing mail / couriers, ordering and stocking office and kitchen supplies.
  • Maintaining office equipment.
  • Create office memos and informational postings.
  • Review and approval of print and swag to comply with branding.
  • Scheduling workspace reservations and catering needs.
  • Supporting Manager’s with travel arrangements, expense reports, complex meetings arrangements and assist with clerical duties including filing, data entry, record review and maintenance, etc.
  • Other duties and tasks as assigned by Executive Assistants.

Qualifications :

  • 1 years' experience providing administrative support in a professional, fast-paced, and deadline-driven environment is an asset
  • Exceptional commitment to client service and continuous improvement.
  • Ability to deal with highly confidential information; diplomacy, conciliation and discretion are all vital in this role.
  • Strong organizational skills, with strong prioritization; ability to work on multiple projects simultaneously.
  • Ability to work with minimal supervision and direction.
  • Excellent verbal and written communication skills.
  • Strong attention to detail, research, and problem-solving skills.
  • Effective decision-making ability.
  • Confident communication and active listening skills.
  • Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment.
  • Demonstrated enthusiasm for continuous learning relevant to the role.
  • Flexibility to work overtime, when required; and
  • Computer savvy; ability to become proficient with various software applications specific to the company’s needs. Advanced level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat.

    • We thank all applicants for their interest, however, only those selected for an interview will be contacted.

    At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, LGTBQ2S+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

    We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at