Freedom of Information (FOI) and Records Information Management (RIM) Advisor

Job Information

Freedom of Information (FOI) and Records Information Management (RIM) Advisor

Organization : Ministry of Agriculture, Food and Rural Affairs

Division : Research and Corporate Services Division, Business Services Branch

City : Guelph

Language of Position(s) : English

Job Term : 1 Temporary (up to 12 months with possible extension)

Job Code : 5A004 Admin05

Salary : $70, $102, Per Year

Understanding the job ad definitions

Open

Job ID : 211008

Do you have experience interpreting and applying the Freedom of Information and Protection of Privacy Act (FIPPA)? Do you have an eye for detail and analytical and problem-solving skills?

If so, the has an opportunity in its for you!

The Business Services Branch is part of the Research and Corporate Services Division (RCSD) and provides strategic, operational and adjudicative assistance to the ministry as it is responsible for accommodations services, emergency management, digital OMAFRA, freedom of information (FOI), information management, and privacy.

As part of our small supportive FOI / RIM team, you will process Freedom of Information Access requests from the initial application through to notice of the decision and any appeals.

The files offer a variety of interesting agri-food topics, and the ability to learn new aspects of FIPPA with each file.

Note : This position is located at 1 Stone Road W, Guelph, however alternate work arrangements may be available.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism : We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the and the pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s .

Refer to the How to apply section if you require a disability-related accommodation.

What can I expect to do in this role?

As the Freedom of Information & Records Information Management Advisor you will be responsible for :

• Reviewing, analyzing, and processing complex requests in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA).
• Interpreting and applying exemptions to Freedom of Information (FOI) requests and recommending responses to decision makers on requests and issues.
• Providing advice to executive offices on the interpretation and application of FIPPA, regulations, procedures and corporate policy related to access requests as well as related legislation, such as the Archive and Recordkeeping Act, directives and policies.
• Leading projects and conducting research and analysis to improve policies, procedures and practices related to access, privacy and information management.
• Leading the development and implementation of ministry FOI and records information management (RIM) best practices, planning, document preparation, approval requirements and business needs to ensure compliance with processes, procedures and practices.
• Developing and delivering training and awareness programs related to changes to FOI and RIM legislation, directives and policies.
• Leading and facilitating the ongoing RIM Community of Practice.

How do I qualify?

Technical Knowledge

You have :

The ability to interpret and apply legislation, regulations, policies and precedents (, the Freedom of Information and Protection of Privacy Act;

Information, Privacy Commissioner (IPC) Orders) to requests and issues related to the collection, use, retention, and disclosure of IPC Orders and FOI appeals.

• Knowledge of records and information management legislation, regulations, principles, guidelines, procedures, and direction from central and other agencies to support compliance and build capacity across the ministry (, Archives and Record Keeping Act, 2006).
• The ability to acquire knowledge of ministry mandate, programs, policies, initiatives, services, operations, organization and issues to respond to and provide advice regarding access requests and appeals.

Communications & Interpersonal Skills

You can :

• Develop a variety of written materials (, briefing materials, educational tools, presentations, project status reports).
• Explain and provide training on ministry and government direction on information management, information access, records information management, privacy and security.
• Provide advice and make recommendations regarding technical and legislative requirements.
• Work in a cooperative and consultative manner to build and maintain effective working relationships with staff from across the ministry.
• Respond to requestors with empathy and compassion.
• Exercise tact, discretion and sensitivity in providing advice and recommendations related to sensitive and confidential materials.

Critical Thinking Skills

You can :

• Research, investigate and assess relevance of information, precedents and IPC Orders.
• Review changes to regulations, legislation and protocols and identify implications and risks.
• Identify and research contentious issues, potential impacts and recommend response to senior management.
• Use your political acuity to identify and address FOI disclosure concerns.
• Make recommendations for policy program legislative or regulatory changes.
• Manage complex and unique project issues.

Leadership Skills

You can :

• Plan, design, coordinate, implement and evaluate multiple simultaneous projects within established timeframes.
• Prioritize workload to ensure compliance with legislated timelines and manage a number of issues concurrently.

Additional Information

Address : 1 English Temporary, duration up to 12 months, 1 Stone Rd W, Guelph, West Region

Compensation Group : Association of Management, Administrative and Professional Crown Employees of Ontario

Understanding the job ad definitions

Category : Consulting and Planning

Posted on : Monday, February 26, 2024

Note :

• Less qualified applicants may be considered on an underfill basis.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions.

These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.

• W-AF-211008 / 24
• How to apply : You must .
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the .
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job.

We rely on the information you provide to us.

• Read the to make sure you understand this job.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in the recruitment process, please to provide your contact information.

Recruitment services team will contact you within 48 hours.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service.

Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service.

Active restrictions can include time and / or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period ( one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely).

The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember : The deadline to apply is Thursday, March 21, 2024 11 : 59 pm EDT . Late applications will not be accepted.