Administrative Coordinator, Science and Technology

Competition Details

Position Information Position Number S01071 Position Title Administrative Coordinator, Science and Technology Division / Portfolio Science and Technology Department / Program Portfolio Dean's Office (P3) Location Kelowna Other Flexible Work Options Your Opportunity Under the direction of the Dean of Science and Technology, the Administrative Coordinator plays a crucial role in coordinating the administrative and operational functions within the portfolio. This position supports the Dean, Associate Deans, Department Chairs, and instructional staff, ensuring seamless communication and operational efficiency. Key responsibilities include administrative support, overseeing Support Staff, financial management, event and program coordination, and fostering team development.

Functions and Duties 1. Administrative & Dean Support :

• Provides comprehensive administrative support to the Dean, Associate Deans, and Portfolio.
• Manages calendars, schedules meetings, and arranges travel for the Dean and Associate Deans.
• Serves as the initial point of contact for the Dean’s office, handling inquiries and resolving issues.
• Drafts confidential correspondence, documents, and reports for signatures.
• Maintains a confidential filing system, including personnel and labor relations materials.
• Assists in updating Portfolio planning documents.
• Acts as a liaison between instructional staff, Department Chairs, and the Dean’s office.

2. Supervision :

3. Financial & Operational Coordination :

4. Event & Program Managemen t :

5. Team Development & Support :

6. Performs other duties as assigned.

Education and Experience

Skills and Abilities

Preferred Qualifications Desired Start Date 08 / 05 / 2025 Position End Date (if temporary) Schedule 8-4, M-F Annual Salary / Hourly Rate $61,316 - $85,843 (Typical hiring range $73,580 - $81,755) Appointment Type Exempt - Continuing Full-time Special Instructions to Applicants Employee Group Excluded Posting Detail Information Competition Number C003120 Posting Open Date 06 / 23 / 2025 Posting Closing Date 07 / 06 / 2025 Open Until Filled No Inclusion Statement Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups / visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application