Electronics Records Coordinator

Role Summary

The primary responsibility of the Electronic Records Coordinator is to maintain accurate and accessible records for internal company use. This is achieved by compiling, organizing, and scanning various document formats for upload into our electronic records system and maintaining detailed offsite storage of legacy records.

All Electronic Records Coordinators must utilize a high attention to detail when organizing files in accordance with policy & procedures, as well as address document requests from various teams. Provide training and demonstrations to other teams on the proper use, navigation, and benefits of accessible electronic records.

Primary job duties and responsibilities :

• Upholds the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients, and business associates
• Meet or exceed team service standards
• Prioritize and prepare documents for scanning into electronic records platform
• Complete redaction of confidential information
• Track and retrieve physical and electronic records on / off site, local network drives and cloud storage platforms
• Supply system navigation and file retrieval training
• Perform records destruction duties as directed by management
• Maintain confidentiality and security of personal records
• Actively participate in projects and team meetings
• Owns the execution of day-to-day operational activities to maintain effective and efficient service
• Flexible to perform various assigned tasks as requested by management and executives

Formal Education or Equivalent

Years of Experience

Competencies

Specialized skills, knowledge, or certifications

Reasons why you should join Olympia’s team, and why Olympia has been selected as one of Alberta's Top Employers from 2011 - 2022 :